University of St. Thomas

Private Catholic university in Minnesota

Office Assistant Intern

Reception & Front DeskPosted on Nov 10

InternshipSt Paul, MN, USA$16.50 /hrIn-person

About the Job

Requirements

Current enrollment in an undergraduate or graduate University of St. Thomas program.
Federal or state work-study eligibility is required to apply.
Applicants must have customer service and organizational skills.
Applicants must be able to handle multiple tasks simultaneously, work independently, and demonstrate initiative.
Applicants must be able to work collaboratively in an office environment.
To be eligible for student employment, students must be degree-seeking at the undergraduate, graduate, or doctoral level and actively enrolled at least part-time in credit-bearing courses.

Responsibilities

Maintain the front desk, reception area, and other shared areas.
Provide information or guidance about applications, timelines, and required documentation.
Provide customer service and hospitality to students and parents.
Answer phones and direct calls appropriately.
Greet students arriving for appointments and assist with walk-in student questions.
Review incoming mail and route documents to the appropriate recipients.
Perform routine typing, mailing, filing, copying, and scanning.
Assist with data entry as needed.
Use the scanning system to image documentation.
Complete special projects as assigned.

OVERVIEW

JOB TITLE: Office Assistant LOCATION: St. PaulPAY RATE: $16.50 per hour HOURS: 12-15 hours/week consistently.

**Federal or State Work Study Required To Apply For This Position**

JOB SUMMARY:

The Front Desk Office Assistant provides coverage for the reception area of the Financial Aid office. They serve as a frontline point of contact to guests and callers. They also provide administrative support to the Financial Aid staff.

The successful candidate will be comfortable with high levels of multitasking, possess excellent attention to detail, exhibit professionalism, demonstrate the ability to take initiative, and maintain confidentiality. They must possess strong interpersonal, written, and verbal communication skills.

ESSENTIAL FUNCTIONS:

Maintain front desk/reception area and other shared areas.
Provide information or guidance on applications, timelines, and required documentation.
Provide excellent customer service and hospitality to students and parents.
Answer phones and direct calls appropriately.
Greet students arriving for appointments and assist with walk in student questions.
Review incoming mail and route documents to the correct recipients.
Perform routine typing, mailing, filing, copying, and scanning.
Assist as needed with data entry.
Work with scanning system to image documentation.
Special projects as assigned.

QUALIFICATIONS

Current enrollment in an undergraduate or graduate St. Thomas program
Federal or State Work Study Required To Apply For This Position
Excellent customer service skills
Excellent organizational skills
Ability to handle multiple tasks simultaneously
Ability to work independently and display a high level of initiative
Ability to work in a collaborative and team orientated office environment

**Federal or State Work Study Required To Apply For This Position**

ELIGIBILITY

To be eligible for student employment, St. Thomas students must be degree seeking at the undergraduate, graduate and doctoral levels. Students must be actively enrolled at least part-time in courses for credit. For further information on eligibility please see the Student Employee Toolkit on One StThomas.

The University of St. Thomas is an Equal Opportunity Employer, including

disability and protected veteran status.

About the Company

University of St. Thomas

Private Catholic university in Minnesota

University of St. Thomas is a private Catholic university with campuses in St. Paul, Minneapolis, and Rome. It offers undergraduate and graduate programs across liberal arts, business, engineering, education, law, health, and other disciplines. Teaching, research, student life, and community engagement are shaped by the Catholic intellectual tradition. The university’s employer profile includes faculty research and instruction alongside admissions, student support, athletics, libraries, technology, facilities, and administration, with its Minnesota campuses distinguishing it from similarly named institutions elsewhere.

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