Fleet Officer

Job Description

We are seeking a proactive and detail-oriented Fleet Officer to support the effective administration and day-to-day management of our vehicle fleet. The successful candidate will coordinate vehicle allocation, documentation, insurance, maintenance, compliance requirements, and fleet reporting, ensuring efficient fleet operations while maintaining accurate records and regulatory compliance.

Key Responsibilities

• Coordinate the administration of company role, status, pool, and Pension-on-Wheels (POW) vehicles.
• Manage vehicle registration, licensing, insurance, and statutory documentation renewals.
• Maintain comprehensive fleet records and ensure data accuracy.
• Coordinate routine vehicle servicing, repairs, and maintenance activities.
• Monitor vehicle availability, roadworthiness, and downtime.
• Track and manage fleet insurance records and claims administration.
• Prepare fleet reports and provide updates on documentation, maintenance, and compliance status.
• Liaise with approved vendors and service providers to ensure timely service delivery.
• Escalate fleet-related risks, exceptions, and unresolved issues as required.

Qualifications

Type of Qualification: Bachelor's degree
Field of Study: Business Administration, Management, Economics, Accounting, or a related discipline.

Experience Required

• Minimum of 2-3 years' experience in fleet management, logistics, administration, procurement, facilities management, or related operational support functions.
• Experience managing vehicle documentation, maintenance schedules, and vendor relationships.
• Knowledge of SAP or similar enterprise systems will be an added advantage.
• HSE certification or relevant fleet management certification is desirable.

Additional Information

Behavioural Competencies:

• Planning and Organising
• Attention to Detail
• Problem Solving
• Customer Focus
• Communication Skills

Technical Competencies:

• Fleet Administration and Management
• Vehicle Documentation Management
• Fleet Maintenance Coordination
• Vehicle Licensing and Registration
• Insurance Administration and Claims Management