Booking Coordinator

Job Summary:

WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide.  Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

WHO ARE YOU?

Passionate and motivated, with a strong enthusiasm for music and concerts. A self-starter, fast learner with a strong work ethic and a high sense of responsibility in an ever-changing environment. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! 

THE JOB

The Booking Coordinator will support the Regional Talent team in all aspects of both administrative and booking responsibilities, including but not limited to preparation and distribution of offer sheets, scheduling, show coverage, show contracts and settlement, and talent research and prospecting.

WHAT THIS ROLE WILL DO

Administrative Support

• Scheduling and calendar upkeep for Promoters as assigned.
• Prepare agendas and follow-up notes for various calls/meetings.
• Complete expense reports and book travel as needed.
• Answering phones if applicable.
• Other administrative duties as assigned.    

Booking Support

• Create and prepare deal sheets in Rome/internal booking system.
• Obtain/Determine Venue holds and place/release holds in Rome/internal booking system.
• Coordinate with Artist, Venue, and internal staff to set up all announce and on sale dates.
• Obtain all details and show information, from Artist representatives and act as communications liaison between Artist, Venue, and/or Promoter. This includes, but is not limited to, the completion and distribution of Show Confirmations, Announce and On Sale dates, and Event Status sheets.
• Update and maintain offer templates, Venue, and Artist info in Rome.
• Monitor and update event Forecasts as assigned to ensure accuracy in financial projections, as well as the reporting for such adjustments.
• Assist with pricing/scaling adjustments and inventory changes as needed.
• Create reports as needed and distribute to pertinent internal and external stakeholders, including but not limited to expense trackers, event trackers, show coverage schedules, Working Lists, ticketing reports, and show set times.
• Prepare decks and other content for Shows, Festivals, Tours and other Special Events.
• Ensure and maintain superior customer service.

Event Support

• Execute Artist contracts and Venue agreements per company guidelines and return to Artist agencies and Venue partners as assigned.
• Obtain and distribute Certificates of Insurance as needed.
• Complete Artist deposit payments as needed.
• Manage show files to ensure all essential documents are present prior to day of show, including but not limited to Artist contracts, riders, and W-9s.
• Execute night-of and post-show Artist and Venue show settlements in a variety of venues and locations. Deliver all completed settlement information to finance team and other necessary stakeholders.
• Provide on-site show coverage for events as needed, assisting with Artist and Guest relations, Guest List management, and event coordination.
• Assist with idea generation and execution of Artist experience enhancement, including but not limited to specialized catering items and other gifting ideas.
• Represent Live Nation at LN booked events as required or requested.
• Represent Live Nation at Industry/Office events as required requested.

Research and Talent Prospecting

• Maintain and grow Local Artist rolodex and assist Promoters with adding Local Support to shows where needed.
• Serve as a key member of the booking team, participate in meetings and discussions, deliver new and exciting ideas on Artists, Events, processes, and best practices.

WHAT THIS PERSON WILL BRING

• Strong knowledge of and enthusiasm for music and concerts, both historical and contemporary.
• High school degree or equivalent.
• A minimum of two years’ experience as an Assistant and/or with contracts is preferred but not required.
• Music industry or talent experience is highly preferred but not required.
• Ability to navigate the internet as a communication and research tool.
• Ability to thrive in a fast-paced environment.
• Outstanding organizational and communication skills, both written and verbal.
• Proficient with Adobe, Docusign, and MS Office (including group scheduling, Excel, Powerpoint etc) and ability to work with accounting and financial departments.
• Impeccable time management skills as well as strong attention to detail.
• Ability to work independently and within a team to juggle multiple prioritized tasks.
• Eagerness to support others (in venues and office).
• Ability to work nights.
• Must be able to handle sensitive matters and exercise excellent judgment.

BENEFITS & PERKS

Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)

YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days

WEALTH: 401(k) program with company match, stock reimbursement program

FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support

CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment

OTHERS: Volunteer time off, crowdfunding match

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. 

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. 

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.