Administrative Support

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Department of Computer Science and Engineering in The School of Electrical Engineering and Computer Science is seeking applicants for the part-time job of Administrative Support.

Job duties to include:

• Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit
• Greet visitors and provide information; review, respond to, and direct inquiries
• Provide support for scheduling visitors, including travel arrangements
• Coordinate meeting logistics including scheduling, material preparation, and agendas
• Compose, review, and distribute internal and external communications
• Process financial initiation transactions, track expenditures, and assist with budget preparation and projections
• Wage payroll processing
• Maintain inventory and order office supplies
• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
• Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
• May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
• May coordinate work assignments of department/unit support employees to ensure efficient workflow and processes

Requirements, qualifications, and/or competencies:

• General Equivalency Diploma (GED) or High School (HS)

• 2+ years of relevant experience; or an equivalent combination of education and experience accepted

• Proficiency in Microsoft Office preferred but not required

Schedule:

• This would be a year-round position

• Position would be located in Electrical Engineering, 4 days a week for 6 hours

Compensation:

The starting rate for this job is $17/hour.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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