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JEM Systems

Supplies fire safety equipment and designs building systems

Executive Assistant

Executive SupportUpdated on Nov 11
Full-timeSão Paulo, State of São Paulo, Brazil

About the Job

Requirements

  • A completed degree in Executive Secretariat, Administration, Communications, or a related field.
  • At least 3 years of experience in Executive Secretariat, preferably supporting C-level executives.
  • Fluent English with excellent oral and written communication.
  • Strong command of Portuguese and excellent writing ability.
  • High organization, time-management, and multiple-priority management capabilities.
  • Autonomy, initiative, and judgment in decision-making.
  • Flexibility to handle changing priorities and occasional schedule adjustments.
  • Professional conduct and interpersonal relationship skills.
  • Ethics, integrity, and discretion when handling confidential information.
  • Proficiency in Microsoft Office, especially Outlook, Word, Excel, and PowerPoint, and/or Google Workspace.
  • Previous experience with artificial intelligence tools.
  • Ability to learn and use new tools and systems.

Responsibilities

  • Manage the CEO’s schedule, accounting for changing priorities and coordination across Brazil and U.S. time zones.
  • Administer correspondence, requests, and matters directed to the CEO; independently handle assigned matters and escalate those requiring executive attention.
  • Organize and track the CEO’s priorities to ensure time is directed toward strategic matters.
  • Coordinate domestic and international travel, including flights, lodging, documentation, itineraries, logistics, and expense reporting.
  • Prepare, review, and organize documents, presentations, reports, and correspondence in Portuguese and English.
  • Prepare meeting agendas, attend executive meetings, draft minutes, and track follow-up actions and next steps.
  • Coordinate with the chairman’s Executive Assistant to align schedules and demands across the two countries.
  • Represent the CEO in dealings with leaders, clients, partners, and suppliers when needed.
  • Handle strategic and sensitive information with strict care and confidentiality.
  • Support the organization of special projects, corporate events, and other executive-specific requests.
  • Assist the CEO in organizing and tracking strategic information, commitments, and activities.

Desired Qualifications

  • Experience in multinational companies or environments with international teams.

About the Company

JEM Systems

Supplies fire safety equipment and designs building systems

JEM Systems is a life safety equipment distributor and engineering services company headquartered in Phoenix, Arizona. The company supplies fire alarm parts, control panels, detectors and related components to contractors and organizations responsible for protecting buildings. Its design work covers fire alarms, sprinkler systems, three-dimensional building models and in-building radio coverage used by emergency responders. Customers obtain equipment and technical services through the same business, from selecting parts and planning systems to testing, programming and putting systems into service. Founded in 2019, JEM operates through distribution and engineering offices serving customers in North America and other markets.

Company size
201-500
Company stage
Not listed
Total funding
Not listed
Headquarters
Phoenix, AZ
Founded
2019

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