Temporary Office & HR Administrator

About Esper

Esper revolutionizes device management by redefining what it should be: a driver of business growth. With advanced and modern capabilities, automation replaces outdated workflows, re-provisioning becomes obsolete, and managing by exception transforms efficiency, resulting in increased efficiency, improved ROI, and bolsters security for device fleets of all sizes. Esper has been recognized as number 735 on Inc. Magazine's 2025 5000 fastest-growing private companies in America, and 133 on the 2024 Deloitte Technology Fast 500. Some of the world’s most innovative brands, like Google, Doordash, Taco Bell, Clinical ink, SF 49ers, and Intelity, rely on Esper to deliver exceptional device experiences. Esper partners with the leading mobile device hardware manufacturers, solution providers, and distributors globally.

Employment Type: Temporary, Part-Time
Duration: Approximately 6–7 months
Schedule: Monday–Friday, approximately 4 hours per day (10 am to 2 pm)
Location: Onsite

About the Role

This is an onsite role at our Bellevue, WA location. Candidates must live within commuting distance of Bellevue. 

We are looking for a reliable, organized, and people-oriented Temporary Office & HR Administrator to support our team for approximately 6–7 months. This role will help keep our day-to-day office operations running smoothly while also providing administrative support to the People/HR team as needed.

This is a hands-on role that requires someone comfortable shifting between responsibilities throughout the day, from preparing the office for lunch and coordinating shipments to scheduling candidate interviews or helping facilitate a new hire's first day.

The ideal candidate is proactive, highly organized, approachable, and willing to jump in wherever support is needed.

What You'll Do

Office Administration & Operations

• Support the day-to-day operations of the office and help maintain an organized, clean, and welcoming workplace.
• Coordinate daily lunch setup and breakdown, including receiving deliveries and preparing common areas.
• Monitor and restock snacks, beverages, kitchen supplies, and other office necessities.
• Receive, organize, and distribute incoming mail and packages.
• Coordinate outbound shipments, including employee equipment and other company materials.
• Help maintain office supply inventory and coordinate orders and deliveries as needed.
• Keep shared office spaces organized and flag facilities or maintenance needs.
• Assist with onsite meetings, employee activities, events, and other office needs.
• Provide general administrative support and help troubleshoot day-to-day office requests.
• Must be able to lift and move objects up to 50lbs 

HR & People Administration

• Provide administrative support to the People/HR team based on business needs.
• Help coordinate candidate interviews, including scheduling across candidates and interview teams.
• Support new hire onboarding activities, including coordinating first-day logistics and helping ensure new employees have a smooth onboarding experience.
• Assist with employee offboarding logistics as needed.
• Help field general employee questions and route employees to the appropriate resource or team member when necessary.
• Provide additional administrative support to the People team as needs arise.

What We're Looking For

• Previous experience in office administration, workplace operations, HR coordination, recruiting coordination, or a similar administrative role preferred.
• Strong organizational skills and attention to detail
• Strong written and verbal communication, confidentiality, organization, and multitasking abilities
• Preferred: experience in Google Workspace, Slack, and applicant tracking systems 

Hourly range: 

$18 - $23/hour 

Perks & Benefits

• Exposure to cross-functional teams at a fast-paced SaaS start-up
• Career development/coaching
• Free parking
• Daily catered lunches
• Wide variety of snacks in the office
• Stand up desks with 36” curved widescreen monitors for each employee
• Team hikes and other fun events (e.g. mini-golf, bowling, board game nights, trivia, outdoor events, etc.) on a monthly basis

Don’t meet every single requirement?

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Esper we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.