Visit.org

SaaS platform enabling employee-driven CSR experiences

Freelance Event Specialist - Events & Bookings

Live Events & Stage ProductionConfirmed live in the last 24 hours

ContractBoston, MA, USANo salary listed

About the Job

Requirements

Fluency in English and strong communication skills.
Must be based in Boston, Massachusetts.
Must have schedule flexibility and availability to work on a contract, per-event basis, as needed.
Experience with complex, large-scale events and smaller executive-level intimate events.
Demonstrated experience executing events at a high level and improving content and customer experience.
Resourcefulness, grace under pressure, and the ability to find solutions in ambiguous situations.
Ability to think quickly and problem-solve in the moment.
Ability to work independently and stay organized and detail-oriented.
Ability to build customer relationships and provide customer service.
Experience with group facilitation and managing group dynamics.
Ability to work flexible hours, including nights and weekends, as needed.
Willingness to travel to various areas of the local region.
Strong interpersonal and customer service skills, especially in fast-paced situations.
Ability to take on varied tasks and projects.
Comfort being present and interacting with large crowds.
Ability to lift, slide, and carry up to 30 pounds.
Ability to stand for an extended period.

Responsibilities

Attend virtual planning meetings before each event with the corporate partner, nonprofit partner, event host, event coordinators, and other parties.
Own the delivery of in-person events by setting up on-site, aligning with the on-site team, tearing down, cleaning site areas, solving problems, and ensuring a high-quality customer experience.
Represent Visit.org and serve as the event leader and problem solver.
Align roles and responsibilities with the event host, nonprofit organization, venue, additional staff, and corporate partner.
Manage check-in for in-person events and welcome guests.
Resolve event issues such as missing supplies, late staff, or technology challenges.
Escalate issues to the Events Team when needed and keep them informed.
Send regular updates, photos, and videos to the Events Team during events.
Break down after events, help clean the site, and repackage and ship materials back to the distribution center.
Pack supplies, add shipping labels, and load boxes when needed.

Freelance In-Person Event Specialist - Boston, MA

Visit.org · Boston, United States · Contract · Posted 2026-08-03

Workplace: on_site

Department: Events & Bookings

Description

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Boston, MA to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in Boston, MA, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.

About Visit.org:

Visit.org is a women-led Certified B Corporation that designs and delivers full-scale volunteering programs for global companies, with volunteering experiences built with vetted nonprofit partners and rooted in real community needs in 100+ countries and 40+ languages. Trusted by teams at companies like Amazon, Colgate, Paramount, and Cisco, Visit.org acts as an extension of lean CSR teams to run global volunteering that employees love and nonprofits trust.

Responsibilities:

Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
Be the Visit.org representative, leader, and problem solver at events
Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
Manage check-in process for in-person events; providing a warm and friendly welcome to guests
Problem-solving issues such as missing supplies, late staff, technology challenges, etc.
Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
Send consistent updates, photos, and videos to Events Team throughout event
Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center
Pack supplies and add shipping labels which may include loading boxes

Requirements

Fluency in English and strong communication skills
Based in Boston, MA
Schedule flexibility with availability to work on a contract per-event basis, as needed
Experience in complex, large-scale events and smaller executive-level intimate events
Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
Self-starter who is organized and detail-oriented
You love building relationships with customers and enjoy customer service
Experience with group facilitation and managing group dynamics
You are able to work flexible hours, including nights and weekends, as needed
Willing and eager to travel to various areas of the local region
You have super strong interpersonal and customer service skills, especially in fast-paced situations
Able to wear many hats and take on varied tasks and projects
Comfort being present and interacting with large crowds
Physical Demands:
Able to lift, slide, and carry up to 30 lbs.
Able to stand for an extended period of time

This is an on location, in person , per event contract role In Boston, MA. This role is open only to those candidates already based in Boston, MA. No relocation packages are offered at this time.

Benefits

Competitive hourly rate
The chance to do meaningful and impactful work
The opportunity to meet with social impact-minded individuals
A chance to build your experience for your resume!
Potential for recurring freelance employment with Visit.org

Apply

Apply at Visit.org

About the Company

Visit.org

SaaS platform enabling employee-driven CSR experiences

Visit.org offers a subscription-based SaaS platform that helps companies boost employee engagement through socially meaningful activities. It provides a library of exclusive experiences worldwide, designed around impact areas employees care about and the UN’s Sustainable Development Goals. The platform supports hands-on volunteering, skills-based volunteering, team-building, learning and development, and wellness programs. How it works: companies subscribe to access the platform, choose experiences, and track participation and impact data in real-time with built-in reporting and survey tools. What sets Visit.org apart is its employee-driven focus, curated experiences tied to global impact goals, and real-time analytics that help measure the effectiveness of CSR initiatives. The company’s goal is to empower organizations to create measurable social impact while improving employee engagement through structured, meaningful activities.

Company size: 201-500
Company stage: Early VC
Total funding: $12.9M
Headquarters: New York City, United States
Founded: 2015

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