Onboarding & Implementation Specialist

About Campus Kaizen

Campus Kaizen, a business unit of Cordance, delivers Guardian Case Management — a purpose-built software platform for K–12 school districts and higher education institutions. Guardian centralizes sensitive case workflows including Title IX, HR, Bullying, Employee Relations, Behavioral Intervention Teams (BIT), Student Conduct, and more, replacing spreadsheets and disconnected systems with secure, compliant processes. Our platform enables districts and institutions to improve response times, strengthen documentation, and manage cases with greater transparency, consistency, and efficiency.

Position Overview

As an Implementation Specialist, you’ll be the bridge between our customers and our technology teams, ensuring that each customer’s onboarding experience is seamless, structured, and aligned with their business goals. You’ll manage the end-to-end implementation process for new and expanding customers, working closely with sales, product, support, and success teams to ensure successful launches with measurable outcomes.

This is a hands-on role ideal for someone who enjoys translating business needs into action, solving complex onboarding challenges, and helping customers reach value quickly.  This role is accountable for delivering high-quality, on-time implementations that set the foundation for long-term customer retention and growth.

Key Responsibilities

• Own the full onboarding lifecycle — from requirements gathering to post-launch review — ensuring timelines, milestones, and deliverables are met.
• Partner with customers to identify use cases, workflows, and success criteria that guide system configuration and setup.
• Manage data imports, integrations, and configurations to ensure systems align with customer needs.
• Collaborate with internal product, engineering, and support teams to troubleshoot issues and optimize implementation processes.
• Identify recurring onboarding challenges and propose scalable, repeatable solutions to improve efficiency and quality.
• Track and report implementation metrics, customer satisfaction, and launch readiness across projects.
• Be a voice of the customer in internal discussions, influencing roadmap priorities and process improvements.
• Support customers through adoption and process alignment, providing practical guidance to help teams transition to new workflows and fully leverage the system as designed.
• Monitor and manage implementation scope to ensure projects stay aligned with agreed requirements, timelines, and outcomes.
• Proactively identify implementation risks and dependencies, escalating early and developing mitigation plans to protect timelines and outcomes.

Competencies

• Customer-Centric Execution: Drives implementations with a focus on customer outcomes and time-to-value. Anticipates needs, resolves blockers early, and builds trusted relationships through consistent communication and follow-through.
• Project Ownership and Delivery: Manages multiple customer implementations end-to-end with precision. Balances scope, schedule, and quality while maintaining accountability for milestones and customer satisfaction.
• Technical and Analytical Agility: Understands product functionality, integration workflows, and data mapping. Uses data and analytics to troubleshoot issues, optimize configurations, and inform improvement opportunities.
• AI Literacy: Understands AI basics and validates AI-generated technical steps or best practices.  Use AI for basic troubleshooting assistance, ensuring accuracy before advising customers.
• Systems and Process Thinking: Sees implementations as part of a connected ecosystem — linking product, data, and customer workflows. Identifies dependencies and designs scalable solutions that improve repeatability and quality.
• Collaboration and Influence: Partners effectively with Product, Engineering, and Customer Success to align goals and ensure seamless handoffs. Communicates context and rationale to drive clarity and shared ownership.
• Communication and Professionalism: Translates complex technical information into clear, actionable guidance for both customers and internal teams. Maintains proactive, transparent communication throughout the implementation lifecycle.
• Adaptability and Continuous Improvement: Embraces change and experimentation in processes, tools, and product evolution. Continuously seeks ways to increase efficiency, shorten time-to-value, and enhance customer experience.
• Adoption, Change & Scope Discipline: Supports customers through process shifts while applying sound judgment in managing requirements and change requests. Protects scope while maintaining a collaborative, solutions-oriented approach.

Required Qualifications

• 2–5 years of experience in implementation, onboarding, or customer success roles — preferably in a SaaS or technology environment.
• Strong project management skills with the ability to manage multiple customer implementations simultaneously.
• Familiarity with integration concepts, APIs, and SaaS platforms (Salesforce, HubSpot, NetSuite, etc.).
• Excellent communication and relationship-building skills — both with customers and internal
• High attention to detail and a process-driven mindset.
• Comfort working in fast-paced, evolving environments with distributed teams.
• Experience collaborating cross-functionally with Product, Engineering, and Customer Success to streamline delivery.
• Experience supporting customers through process or system changes, with the ability to guide adoption and reinforce best practices.

Preferred Qualifications

• Experience leading complex SaaS or enterprise software implementations with measurable customer impact.
• Experience working with K–12 districts, higher education institutions, or other compliance-driven environments.
• Skilled in using project management tools (e.g. Asana, Jira, Monday.com) to track milestones and deliverables.
• Proven ability to translate technical requirements into clear business outcomes for non-technical stakeholders.
• Background in process optimization, automation, or creating scalable onboarding frameworks.
• Strong understanding of customer lifecycle management and post-launch success alignment.
• Certifications in project or implementation management (PMP, CSM, or equivalent) a plus.