Mechanical Associate Project Manager

Aaron Plumbing & Heating Co.Regular

JOB SUMMARY: 

The Mechanical Associate Project Manager supports the planning, coordination, and administration of mechanical construction projects from estimating and preconstruction through project execution and closeout. This position works closely with Project Managers, field personnel, estimators, subcontractors, suppliers, and other project stakeholders to support estimating, project planning, cost and schedule tracking, procurement, documentation, quality control, and other project requirements.

The Mechanical Associate Project Manager assists with monitoring project progress, costs, materials, documentation, and deliverables and communicates project needs, risks, and changes to the Project Manager. This position is primarily office-based with travel to project sites, including remote locations, as needed to support project activities.

ESSENTIAL FUNCTIONS:

• Assist in the preparation of detailed cost estimates for labor, materials, equipment, and subcontractor services for prospective projects.
• Conduct quantity take-offs from drawings and specifications using estimating software or manual methods.
• Collaborate with the estimating department to gather quotes from suppliers and subcontractors during the bidding phase.
• Review project plans and specifications to identify potential risks, opportunities, and special requirements affecting the estimate.
• Participate in bid reviews and assist in compiling final proposal documentation.
• Assist with the preparation, tracking, review, and distribution of submittals, requests for information (RFIs), shop drawings, and other project documentation.
• Maintain project documentation and logs to track submittals, RFIs, change documentation, procurement status, and other assigned project deliverables.
• Assist with identifying, documenting, and tracking changes in project scope and support the preparation of change order pricing and supporting documentation.
• Track potential and approved project changes and communicate anticipated cost, schedule, or material impacts to the Project Manager.
• Assist the Project Manager in planning, organizing, and directing activities to construct the project successfully.
• Assist the Project Manager with tracking project costs, commitments, quantities, budget status, and anticipated costs to support project financial reporting and forecasting.
• Ensure compliance with project objectives, policies, procedures, and performance standards within the boundaries of corporate policy and contract specifications.
• Ensure the quality control plan is implemented and aligns with contract documents.
• Update and monitor the project schedule and completion deliverables and communicate this information to the Project Manager on a regular basis.
• Review, amend, and record field reporting documentation, including timecards, daily reports, daily quantities completed, and equipment logs.
• Coordinate procurement and delivery of project materials and equipment, including preparing material requisitions, tracking orders and lead times, and communicating potential delays to the Project Manager
• Assist with subcontractor and supplier coordination, including tracking required documentation, submittals, material deliveries, schedule requirements, and completion of assigned work.
• Generate correspondence with the owner, suppliers, and subcontractors as needed.
• Review pay estimates with the Project Manager and Estimator to ensure proper budgeting.Assist with project closeout activities, including collecting and organizing required documentation, warranties, operation and maintenance manuals, as-built information, punch-list documentation, and other contract closeout requirements.
• Represent the company in project meetings.
• Travel to remote locations for work-related purposes for extended periods of time.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as directed.

SUPERVISORY FUNCTIONS:

This position does not have any direct supervisory responsibilities, however, will assist in managing subcontractors, mentoring, and coaching other project staff with oversight and direction from the Project Manager.

KNOWLEDGE, SKILLS, & ABILITIES:

• Working knowledge of mechanical construction methods, materials, equipment, terminology, and industry practices.
• Knowledge of construction project processes, including estimating, scheduling, procurement, subcontracts, submittals, requests for information (RFIs), change management, quality control, and project closeout.
• Ability to read, interpret, and understand construction drawings, specifications, contracts, scopes of work, and other project documents.
• Ability to perform quantity take-offs and assist with the development of construction cost estimates for labor, materials, equipment, and subcontracted work.
• Working knowledge of construction cost control principles, including project budgets, cost tracking, commitments, forecasting, and change order pricing.
• Ability to identify discrepancies, potential scope changes, project risks, and issues within drawings, specifications, estimates, and other project documentation and communicate them to appropriate project personnel.
• Ability to prepare, organize, track, and maintain project documentation, including RFIs, submittals, change documentation, procurement records, meeting notes, reports, and project logs.
• Ability to coordinate project materials, equipment, subcontractors, and suppliers and track procurement status, lead times, and delivery requirements.
• Ability to monitor project schedules, milestones, and deliverables and communicate potential impacts or delays to the Project Manager and other project personnel.
• Working knowledge of construction quality control and safety requirements, including applicable OSHA requirements, job hazard analyses (JHAs), and company safety procedures.
• Strong analytical and problem-solving skills with the ability to identify project issues, gather relevant information, and assist in developing appropriate solutions.
• Strong organizational and time-management skills with the ability to prioritize multiple assignments, meet deadlines, and adapt to changing project needs.
• Strong written and verbal communication skills with the ability to communicate effectively with Project Managers, field personnel, clients, subcontractors, suppliers, and other project stakeholders.
• Ability to work independently within assigned responsibilities and collaboratively with project management, estimating, field, and administrative teams.
• Proficiency with Microsoft Office applications and the ability to effectively utilize estimating, scheduling, project management, and document-control systems applicable to the position.
• Ability to work effectively across multiple departments, project teams, and business units in support of project requirements.
• Ability to work effectively in both office and field environments and support projects in remote locations.
• Ability to operate a motor vehicle in a safe and efficient manner.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Engineering or Construction Management required; experience and equivalent skills may be substituted on a year-for-year basis.
• Four (4) years of experience in mechanical construction, project engineering, project coordination, estimating, field operations, or related construction project support preferred.
• Experience supporting construction projects through estimating, planning, procurement, project execution, and/or closeout preferred.
• Experience managing projects in remote locations is preferred.
• Must have a valid driver’s license and be qualified to operate a vehicle under the conditions of Company’s Driving Policy.
• Ability to pass a drug, driving, and background screenings.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Aaron Plumbing and Heating has a fast-paced multi-tasking work environment requiring a high degree of efficient and effective performance. This position includes both office and field work. The field work requires travel to remote Alaskan locations via small planes, boats, and vehicles, based on availability. Work hours in the field may greatly exceed the posted schedule. When working in the field, living accommodations may be rustic in nature. The noise level and working conditions are consistent with those of typical construction jobs. Requires willingness to work a flexible schedule, sometimes including weekends and holidays Weekend and/or evening work may be necessary for project deliverables.

For the full job description including physical and environmental demands please reach out to [email protected]

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.