Administrative Director - Division of Experimental and Analytical Genetics and Genomics

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

GENERAL SUMMARY/OVERVIEW STATEMENT:
As a not-for-profit organization, Mass General Brigham (MGB) is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, MGB supports a complete continuum of care including two academic medical centers, community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities.

The DOM is the largest academic department at both BWH and MGH – and will likely be the largest in the country when fully integrated – and supports a balanced portfolio of clinical services, biomedical research, and education. The DOM is a Harvard Medical School (HMS)-affiliated academic department with >1,900 faculty members, ~20 combined divisions plus research institutes, >500 trainees in accredited programs, nearly $695 million in annual total direct research expenditures, and annual operating revenue of >$1.15 billion dollars across both the hospital and physician organizations. Information on each DOM division with clinical, research, and educational components may be found in the supplement.

The Division Administrator (DA) is the lead administrator for the Division, within the Department of Medicine (DOM) for Mass General Brigham’s Academic Medical Centers (AMCs): Brigham and Women’s Hospital (BWH), Brigham and Women’s Faulkner Hospital (BWFH), Brigham and Women’s ambulatory sites, and Brigham and Women’s Physicians Organization (BWPO), Mass General Hospital (MGH), Mass General ambulatory sites, and the Mass General Physicians Organization (MGPO). The DA reports jointly to the DOM AMC Executive Director (ED) of Research and to the Chief of Genetics.

The DA is accountable for the overall administrative and strategic leadership, operating results, and cost center financial performance of the Division, and may serve as an institutional leader across both the physicians organizations and the hospitals. The DA partners closely with leaders within the DOM and its central team, as well as leaders across BWH/BWFH, BWPO, MGH, MGPO, and MGB.

The DA will have accountability for managing the resources of the Division to meet the AMC-wide expectations of performance, MGB integration, and optimization. Due to the senior level of this position, the DA may also communicate with, prepare materials for, receive direction from, and provide counsel to the Chair, Executive Vice Chair, or Vice President (VP) of the Department of Medicine, the Senior Vice President for AMC Medical Departmental Operations (SVP), and other executive leaders. The scope of this management role spans the AMC entities.

The DA will serve as one of the principal architects of a unified Division across the AMCs. In doing so, the DA will work with the Chief, ED, VP, Chair, and SVP to develop and execute upon a multi-year plan to horizontally integrate most activities and structures that are presently distinct across the two DOM divisions. This will require not only strategic acumen and interpersonal sensitivity during a time of significant change, but also an integrated administrative leadership team that can simultaneously support ongoing integration efforts and the day-to-day operations of the Division with broadly distributed people, ensuring the continued successful functioning of the clinical, education, research, and community-serving activities.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Leadership

• Partner with the Division Chief to establish and execute the Division’s vision, strategic priorities, goals, and operational plans.
• Lead integration efforts across Brigham and Women’s Hospital (BWH) and Massachusetts General Hospital (MGH), creating a unified Division across clinical, research, educational, and administrative domains.
• Direct strategic initiatives related to operations, finance, analytics, workforce planning, communications, and compensation.
• Identify and evaluate opportunities for growth, partnerships, affiliations, and new programs that align with Division, Department, Hospital, and MGB objectives.
• Develop and implement policies, procedures, and operational standards supporting clinical, research, and educational missions.
• Promote operational excellence, process improvement, cost containment, quality enhancement, patient experience, and a culture of safety.
• Serve as a key advisor to Division, Department, Hospital, and MGB leadership, ensuring strong collaboration and communication across stakeholders.
• Monitor healthcare industry trends and translate opportunities into strategic and operational initiatives.

Clinical Operations Management

The Genetics Division is currently research-focused; clinical responsibilities will apply as clinical operations expand.

• Assess market needs and support development of clinical programs and services.
• Collaborate with clinical leadership to oversee ambulatory, inpatient, procedural, and specialty services.
• Monitor operational performance, quality metrics, patient access, capacity management, safety, and compliance initiatives.
• Oversee billing, reimbursement, revenue cycle, managed care, and collections processes in partnership with physician organizations and compliance teams.
• Support clinical contracting, program development, and service line growth opportunities.
• Ensure compliance with all accreditation, regulatory, and institutional requirements.

Research Administration

• Provide administrative leadership for sponsored research activities, including grant development, submission, budgeting, reporting, and compliance.
• Support faculty and investigators in securing and managing external funding.
• Oversee research administration staff and ensure compliance with NIH, institutional, regulatory, and sponsor requirements.
• Manage research-related financial performance, resources, space utilization, and reporting.
• Ensure compliance with IRB, animal research, and other research oversight requirements.
• Serve as a liaison with institutional research administration, finance, payroll, purchasing, and external vendors.

Education Administration

• Oversee educational and training programs in collaboration with Division, Department, Hospital, and Harvard Medical School leadership.
• Support recruitment, onboarding, compensation, and administration of trainees, including postdoctoral fellows, clinical fellows, graduate students, medical students, and other learners.
• Maintain academic affiliations and training agreements with external institutions.
• Promote professional development and continuous learning across all staff levels.

Financial Management

• Provide overall financial leadership and accountability for Division operations, budgets, and performance.
• Develop, monitor, and manage operating, research, and faculty compensation budgets.
• Analyze financial performance, prepare forecasts, and recommend strategies to optimize resources and control costs.
• Ensure financial solvency of all Division funds and compliance with institutional financial policies.
• Develop faculty compensation models in collaboration with Division, Department, and MGB leadership.
• Support business planning, recruitment packages, retention initiatives, and new program development.
• Prepare financial reports, variance analyses, and strategic recommendations for Division and Department leadership.
• Maintain the highest standards of financial integrity, confidentiality, compliance, and stewardship.

Human Resources Management

• Serve as the Division’s primary resource for human resources policies, procedures, and employee relations matters.
• Provide overall leadership and oversight for all administrative staff within the Division.
• Partner with Human Resources on recruitment, hiring, compensation, promotions, job descriptions, corrective actions, and workforce planning.
• Approve and manage personnel transactions through Workday and ensure compliance with departmental, hospital, and MGB policies.
• Address employee relations issues, mediate conflicts, and implement disciplinary actions when necessary.
• Ensure appropriate staffing levels, employee training, performance management, and succession planning.
• Lead change management initiatives that improve efficiency, resource utilization, and operational effectiveness.
• Promote staff engagement, professional development, equity, inclusion, and a positive workplace culture.
• Oversee faculty, trainee, and international scholar appointments, compensation, and compliance with institutional, Harvard Medical School (HMS), and NIH requirements.
• Ensure compensation practices are equitable, competitive, and aligned with organizational guidelines.

Organizational Administration

• Oversee administrative operations and ensure efficient execution of Division activities and priorities.
• Develop and review high-level communications, presentations, reports, and other materials for Division leadership.
• Oversee faculty credentialing, payer enrollment, HMS appointments, and promotions processes.
• Ensure timely completion of conflict-of-interest, compliance, and regulatory requirements.
• Direct space planning, facility management, and renovation initiatives to support Division growth and operational needs.
• Support fundraising initiatives and stewardship activities related to research, education, and clinical programs.
• Coordinate Division meetings, committees, agendas, and communications.
• Partner with clinical and administrative leaders to implement operational, technology, and information systems improvements.
• Participate in Department, Hospital, and MGB committees and special projects as assigned.

Knowledge, Skills, and Abilities

• Exceptional leadership, interpersonal, and relationship-building skills.
• Demonstrated ability to lead within a complex academic healthcare environment and matrixed organization.
• Proven success driving strategic initiatives, organizational change, and operational improvements.
• Strong financial, business, and analytical acumen, including budgeting, forecasting, and performance management.
• Outstanding project management, organizational, and prioritization skills with the ability to manage multiple competing priorities.
• Excellent written, verbal, presentation, and facilitation skills.
• Ability to influence, collaborate, and build consensus among physicians, researchers, trainees, administrators, and senior executives.
• Experience implementing programs, managing large-scale projects, and driving measurable results.
• Sound judgment, discretion, and ability to manage sensitive and confidential matters.
• Strong commitment to employee development, teamwork, diversity, equity, inclusion, and organizational culture.
• Proficiency with healthcare information systems, analytics, and technology solutions.
• Demonstrated alignment with Mass General Brigham values, including patient focus, integrity, accountability, innovation, collaboration, and continuous improvement.

Direct Reports

• Provides direct and indirect leadership and supervision for all Division administrative staff.

Working Conditions

• Primarily office-based with flexibility for occasional remote work.
• Regular presence across Brigham and Women’s Hospital, Massachusetts General Hospital, and affiliated sites.
• Frequent interaction with hospital, physician organization, academic, and system leadership.
• Occasional travel between sites and attendance at off-campus meetings.
• Flexibility to accommodate early morning, evening, and occasional weekend commitments.

System and Fiscal Responsibilities

• Accountable for the financial performance, fiscal stewardship, and operational effectiveness of all Division resources under the position’s oversight.
• Ensures responsible management of personnel, budgets, space, and other organizational assets.
• Maintains compliance with all applicable legal, regulatory, accreditation, institutional, and ethical standards.
• Adheres to and promotes compliance with MGB, BWH, BWFH, BWPO, MGH, and MGPO policies and procedures.
• Completes required organizational training and ensures compliance across the Division.
• Identifies and escalates potential compliance concerns appropriately and promptly.

Onsite77 Avenue Louis Pasteur40RegularDay (United States of America)

Pay Range

$124,342.40 - $180,897.60/Annual

Grade

9At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework