Executive Assistant - Global Client Solutions

POSITION SUMMARY

The Executive Assistant, based in New York, provides a full spectrum of executive and administrative support to senior executives. This is a critical business support role covering communication and information management, planning, and liaison with internal and external stakeholders, requiring the highest level of confidentiality, discretion, and professionalism. The role leverages firm-approved AI-powered tools to enhance productivity, accuracy, and responsiveness in day-to-day executive support.

ROLES & RESPONSIBILITIES

Communication and Information Management

• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives’ notes and directives
• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
• Use firm-approved AI-powered tools to summarize inbound communications, draft and refine correspondence, and accelerate research, while reviewing all AI-generated output for accuracy, tone, and confidentiality before use

Planning

• Handle planning logistics for domestic and international trips; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy
• Manage and Monitor Executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
• Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Liaison and Teamwork

• Liaise with portfolio organizations, investors, guests, and all KKR personnel in professional and courteous manner adhering to KKR’s culture and values statements
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm’s business and consistently uphold such confidences, using this information only in the course of performing your job for KKR
• Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked

SKILLS & ATTRIBUTES

• Ability to manage highly sensitive, confidential information with complete discretion
• Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive
• Excellent written communication and research skills
• Extensive experience managing complex and fluid calendars
• Excellent organizational skills to support the productivity of the whole team (i.e. filing systems, trackers, contacts)
• Critical thinker; excellent judgment; proactive and able to anticipate Executive’s needs
• Team player capable of working with internal and external stakeholders in a way that reflects the Firm’s core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)

QUALIFICATIONS

• Previous experience within asset management, private wealth management, or investment banking at a top-tier financial institution
• Demonstrated ability managing complex calendars supporting multiple senior executives simultaneously
• Experience supporting large volume teams
• Eight plus years’ experience as an Executive Assistant; college degree
• Excellent writing, editing, and verbal communication skills
• Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
• Research savvy with extensive experience using online resources
• Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships representing KKR in professional manner
• Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
• Superior time management skills; critical thinker with strong attention to detail
• Demonstrated experience using AI tools to analyze data, generate content, or streamline processes
• Track record of identifying opportunities to apply AI to improve efficiency or business outcomes
• Familiarity with effective prompt design and generating reliable results using generative AI tools

Hourly Rate 65000 - 120000 USD