Albertsons

Runs supermarket chains across the United States

Back-Up Administrative Coordinator

Administrative SupportPosted on Nov 10

Full-timeWylie, TX, USANo salary listedIn-person

About the Job

Requirements

Ability to handle associate and business information confidentially and protect associate privacy.
Ability to maintain accurate and organized associate records, documentation, and company-system information.
Ability to assist with timekeeping and payroll processes, identify discrepancies, and support resolution of missing punches and scheduling issues.
Ability to support hiring, onboarding, employment documentation, compliance activities, and required recordkeeping.
Ability to communicate deadlines and administrative information to associates and store leadership, and escalate issues to the appropriate store, Human Resources, or Talent Acquisition partner.
Ability to assist with administrative scheduling, reports, correspondence, filing, office organization, meetings, training activities, and store events.

Responsibilities

Assist the Administrative Coordinator with daily administrative responsibilities and provide administrative support to store leadership and department managers.
Maintain accurate and organized associate records and documentation, and assist with reports, correspondence, filing, and other administrative tasks.
Help ensure required paperwork and documentation are completed accurately and submitted on time.
Assist with administrative steps for hiring and onboarding new associates, including processing new-hire documentation and ensuring associates complete required onboarding and employment documentation.
Communicate outstanding hiring or onboarding requirements to store leadership, maintain associate information in company systems, and escalate issues to the appropriate store, Human Resources, or Talent Acquisition partner when necessary.
Review associate timekeeping records for accuracy, identify missing punches and scheduling discrepancies, help resolve discrepancies with associates and store leadership, and support timely payroll processes.
Assist with maintaining associate schedules and administrative scheduling processes, answer general questions about administrative processes and resources, communicate deadlines and requirements, and direct concerns to the appropriate leadership or Human Resources resource.
Maintain associate documentation according to company policies and procedures; track required training, employment documentation, and compliance activities; assist with audits and administrative reviews; follow up on missing documentation; and escalate compliance concerns when appropriate.
Support efficient store operations and communication between associates, department managers, and store leadership.
Coordinate meetings, training activities, and other store events as needed, and maintain office organization and administrative supplies and materials.
Assist other areas of the store when business needs require.
Perform Administrative Coordinator responsibilities while providing coverage, maintain continuity during absences or other coverage periods, complete time-sensitive administrative, payroll, hiring, and compliance responsibilities, and communicate significant issues or outstanding items to store leadership and the Administrative Coordinator.
Work collaboratively with store leadership, department managers, Human Resources, and Talent Acquisition.
Perform other duties as assigned.

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Purpose

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership with administrative, scheduling, payroll, human resources, and operational responsibilities. This position serves as a backup to the Administrative Coordinator and helps ensure associate records, timekeeping, hiring documentation, and other administrative processes are completed accurately and timely.

Key Responsibilities Administrative Support

Assists the Administrative Coordinator with daily administrative responsibilities.
Maintains accurate and organized associate records and documentation.
Assists with reports, correspondence, filing, and other administrative tasks.
Helps ensure required paperwork and documentation are completed accurately and submitted timely.
Provides administrative support to store leadership and department managers as needed.
Maintains confidentiality when handling associate and business information.

Hiring & Onboarding Support

Assists with administrative steps related to hiring and onboarding new associates.
Supports completion and processing of required new-hire documentation.
Helps ensure associates complete required onboarding steps and employment documentation.
Communicates with store leadership regarding outstanding hiring or onboarding requirements.
Assists with maintaining accurate associate information within company systems.
Escalates hiring or onboarding issues to the appropriate store, HR, or Talent Acquisition partner when necessary.

Timekeeping & Payroll Support

Assists with reviewing associate timekeeping records for accuracy.
Helps identify missing punches, scheduling discrepancies, and other timekeeping issues.
Supports timely completion of payroll-related processes.
Works with store leadership and associates to resolve timekeeping discrepancies.
Helps ensure payroll and timekeeping procedures are followed consistently.

Scheduling & Associate Support

Assists with maintaining associate schedules and administrative scheduling processes as directed.
Supports associates with general questions regarding administrative processes and available resources.
Communicates important deadlines, requirements, and administrative information to associates and department leadership.
Directs associate questions or concerns to the appropriate leadership or HR resource when necessary.

Compliance & Recordkeeping

Helps ensure required associate documentation is maintained according to company policies and procedures.
Handles confidential information appropriately and protects associate privacy.
Supports completion and tracking of required training, employment documentation, and other compliance-related activities.
Assists with audits and administrative reviews as requested.
Identifies missing or incomplete documentation and follows up with appropriate leadership.
Escalates compliance concerns when appropriate.

Store Operations Support

Provides administrative support to store leadership to help maintain efficient store operations.
Assists with communication between associates, department managers, and store leadership.
Helps coordinate meetings, training activities, and other store events as needed.
Supports general office organization and maintenance of administrative supplies and materials.
Assists other areas of the store when business needs require.

Back-Up Administrative Coordinator Responsibilities

Performs Administrative Coordinator responsibilities when providing coverage for the Administrative Coordinator.
Helps maintain continuity of administrative processes during vacations, absences, or other coverage periods.
Ensures time-sensitive administrative, payroll, hiring, and compliance responsibilities continue to be completed.
Communicates significant issues or outstanding items to store leadership and the Administrative Coordinator.

Other Responsibilities

Works collaboratively with store leadership, department managers, Human Resources, and Talent Acquisition.
Maintains professionalism and confidentiality when working with associate information.
Performs other duties as assigned.

We also provide a variety of benefits including:

Competitive wages paid weekly

· Access to up to 50% of your earned wages before payday, via our partnership with Stream

Associate discounts
Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
Leaders invested in your training, career growth and development
An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – Click below to view video: ACI Values

A copy of the full job description can be made available to you.

About the Company

Albertsons

Runs supermarket chains across the United States

Albertsons runs supermarket chains across the United States, selling groceries, fresh food and household goods under regional banners such as Safeway, Vons, Jewel-Osco, ACME and Shaw's. Instead of one national brand, it keeps local store names that shoppers have used for decades and stocks its own labels such as Signature Select and O Organics next to national brands. Customers shop in stores or through its apps and websites for curbside pickup and home delivery, with digital coupons and rewards tied to the Albertsons for U loyalty program. It earns money mainly from retail sales in stores and online, plus fuel and advertising sold to consumer brands. Albertsons was founded in 1939 and is based in Boise, Idaho.

Company size: 10,001+
Company stage: IPO
Headquarters: Boise, ID
Founded: 1939

Recently Posted Jobs

Explore more opportunities at Albertsons

See more jobs