Enterprise Support Services Executive Coordinator

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

The Executive Coordinator will provide support to mostly virtual based Owners and Managing Directors and perform support functions including document preparation, creating and maintaining Excel spreadsheets, PowerPoint presentations, and administrative functions.  The incumbent will be responsible to allocate and manage their time appropriately to support the team and general office/admin projects.  This position has opportunity for advancement as well as personal and professional growth.

Responsibilities:

• Production of documents, revisions, and proofread various documents

• Coordinate and confirm travel arrangements

• Review and process time and expense reports

• Order and maintain office supplies, while providing cost comparisons of products

• Prepare ad hoc reports for management

• Register team members for annual professional seminars

• Assist with the preparation of materials for conferences and new hire orientation

• Assist in the orientation and on-boarding process of new hires

• Reserving conference rooms and meeting space in other office locations

• Process accounts payable through central accounts payable

• Perform related clerical tasks such as photocopying, faxing, mailing, sorting mail, and scheduling conference rooms

• Research information via the Internet, Intranet and company databases

• Communicate and ensure the Firm's standards for formatting are applied to all correspondence, presentations, and reports

• Maintain firm’s mailing lists with updates and directory changes as required

• Perform special projects and assume certain responsibilities as assigned by the Operations Manager

• Assist team with administrative requests

• Provides IT support to troubleshoot issues with printing, scanning and laptop setup

• Administrative support to Partners

• Prepare PowerPoint presentations for clients and training 

Requirements

• Strong attention to detail

• Experience with Microsoft; Excel, Word, Adobe Acrobat, Power Point, Outlook

• Proficient to Expert user in Word and PowerPoint skills

• Strong interpersonal and communication skills (both written and verbal)

• Ability to multi-task, high attention to detail, and follow through to resolve outstanding issues

• Excellent writing and proofreading abilities with an emphasis on accuracy, spelling, punctuation, and grammar

• Must be an organized self-starter, highly motivated, and results oriented, must be personable, have the ability to effectively communicate with clients and all staff types, and must be able to interact in a service-oriented environment

• We are looking for someone who has strong initiative, is eager to learn, and is able to work independently while being a team player

• Exhibit discretion, professionalism, confidentiality and good judgment

• College degree a plus, general business experience preferred

At RSM, we offer a competitive benefits and compensation package for all our people.  We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients.  Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits   https://rsmus.com/careers/el-salvador.html. 

RSM does not tolerate discrimination and/or harassment based on race; colour; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the Salvadoran Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable provincial employment legislation.  

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please send us an email at [email protected].