Account Assistant

Job Overview: We are seeking a dedicated and detail-oriented Account Assistant to join our finance team. The Account Assistant will play a crucial role in supporting our accounting and financial operations. The ideal candidate should have strong organizational skills, attention to detail, and a willingness to contribute to the success of our finance department.This person will processing invoices and credit memos, tracking customer payments, and following up on outstanding invoices.Verifying and processing vendor invoices, preparing expense reports, and reconciling vendor statements.Reconciling bank statements and maintaining accurate accounting records.Conducting financial analysis to assist with budgeting, forecasting, and financial modeling.Assisting in managing cash flow, monitoring account balances, and preparing cash reports.Serving as a point of contact for vendor and client inquiries regarding financial transactions.Monitoring and tracking company expenses, ensuring adherence to budgets and expense policies.Assisting with tax record preparation and compliance documentation.Providing support during financial audits, preparing relevant documents and assisting auditors.Generating and distributing financial reports to internal stakeholders, summarizing financial status and trends.To excel in this role, you should possess:An Associate's degree in Accounting, Finance, or a related field (Bachelor's degree is a plus).Proven experience in a similar role or internship is advantageous.A strong understanding of basic accounting principles.Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks).Excellent organizational and time-management skills.Attention to detail and accuracy in financial recordkeeping.Effective communication and interpersonal skills.The ability to work both independently and collaboratively as part of a team.Basic knowledge of financial reporting and analysis.

What will you do???

1. Accounts Receivable:

   1. Assist in processing invoices and credit memos.
   2. Maintain accurate records of customer payments and follow up on outstanding invoices.
   3. Prepare and distribute customer statements and reminders.

2. Accounts Payable:

Assist in verifying and processing vendor invoices.

Prepare and process expense reports.

Reconcile vendor statements and resolve discrepancies.

1. General Ledger:

   • Assist in reconciling bank statements and other financial accounts.
   • Prepare journal entries and maintain accurate accounting records.
   • Assist in month-end and year-end closing procedures.

2. Financial Reporting:

   • Generate financial reports and assist in data analysis.
   • Assist in budget preparation and variance analysis.

3. Administrative Support:

   • Provide administrative support to the finance team.
   • Organize and maintain financial documents and records.
   • Assist in financial audits as needed.

4. Communication:

   • Collaborate with team members and communicate effectively with other departments.
   • Respond to inquiries from vendors, customers, and internal stakeholders.

Qualifications:

• Associate's degree in Accounting, Finance, or a related field (Bachelor's degree is a plus).
• Proven experience in a similar role or internship is advantageous.
• Strong understanding of basic accounting principles.
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks).
• Excellent organizational and time-management skills.
• Attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Basic knowledge of financial reporting and analysis.

Benefits:

• Competitive salary
• Health and dental insurance
• 401(k) retirement plan
• Paid time off
• Professional development opportunities
• Supportive and collaborative work environment