Office Manager

What you will do at VeSync:

• Office & Facilities Management 
• Serve as the primary point of contact for office and building-related matters, maintaining a professional and helpful presence 
• Coordinate with building management, janitorial staff, and vendors to ensure the office is clean, safe, and fully operational 
• Manage service requests, maintenance calls, and scheduled inspections; confirm work is completed satisfactorily 
• Oversee office security, including employee badge access and alarm systems 
• Vendor & Contract Management 
• Act as a main point of contact for office-related invoices, contracts, and projects 
• Review and reconcile office invoices and receipts for accuracy 
• Partner with Legal to review contracts and identify cost-saving opportunities 
• Source vendors, obtain quotes, and prepare comparisons for decision-making 
• Budgeting & Reporting 
• Track and maintain office budgets and expenses 
• Prepare reports and summaries on office spending, purchases, and events 
• Collect and organize data to support planning and cost analysis 
• Office Operations 
• Manage office supplies and inventory; place orders as approved 
• Coordinate visitation schedules, including vendor visits and product pickups 
• Handle travel arrangements such as flights, hotels, and transportation bookings 
• Support special projects as assigned 
• Employee Experience & Events 
• Plan and coordinate office meals and events in a cost-effective and timely manner 
• Purchase and organize snacks, beverages, and meal programs 
• Respond to employee requests and support a positive workplace experience 

What you bring to the role:

• 5+ years of experience as an office manager
• Strong organizational and time-management skills 
• High attention to detail and accuracy 
• Proactive mindset with a service-oriented approach 
• Excellent verbal and written communication skills 
• High proficiency in Microsoft Office (Excel, Word, PowerPoint) 
• Ability to manage multiple priorities independently 
• Valid driver’s license and reliable transportation 
• Ability to lift and carry items up to approximately 15–25 lbs (e.g., office supplies, packages) 

Location:

• This is an on-site, office-based role in Tustin, CA.

Salary:

• Starting salary: $85,000 

Perks and Benefits:

• 100% covered Medical/Dental/Vision insurance for employee AND spouse + dependents!
• 401K with 4% employer match (eligible after 90 days of employment) and immediate 100% vesting
• Free Gym Membership
• Generous PTO policy + paid holidays
• Life Insurance
• Voluntary Life Insurance
• Disability Insurance
• Critical Illness Coverage
• Accident Insurance
• Healthcare FSA
• Dependent Care FSA
• Travel Assistance Program
• Employee Assistance Program (EAP)
• Fully stocked kitchen