White Swan Data

Data-driven betting models; liquidity provider

Executive Assistant

Executive SupportUpdated on Nov 13

Full-timeLondon, UKNo salary listedIn-person

About the Job

Requirements

Proven experience as an Executive Assistant supporting senior management.
Excellent organisational and time management skills, with the ability to prioritise and multitask effectively.
Strong verbal and written communication skills, with exceptional attention to detail and accuracy.
Proficiency in productivity tools and software.
Flexibility and commitment to supporting time-sensitive deliverables and critical events outside core hours.
Discretion and confidentiality when dealing with sensitive information.
Ability to work independently and collaboratively in a fast-paced, dynamic environment.
Strong problem-solving and decision-making skills.
Professionalism, poise, and the ability to represent the organisation with integrity.

Responsibilities

Maintain and organise executive calendars across different time zones, schedule appointments, and coordinate meetings to ensure effective time management.
Anticipate scheduling conflicts and resolve scheduling issues to ensure efficient use of executive time.
Arrange and coordinate travel itineraries, including flights, accommodations, ground transportation, and visa processing as needed.
Collaborate with conference hosts to optimise company positioning and business outcomes.
Prepare detailed travel and meeting agendas, compile necessary documents, and provide executives with relevant trip information.
Oversee international company events to ensure seamless execution and support the organisation's brand reputation.
Screen and prioritise incoming calls, emails, and other executive communications, responding or redirecting them as appropriate.
Draft, proofread, and edit correspondence, presentations, reports, and other documents.
Maintain effective communication channels between the Owner and internal and external business stakeholders.
Manage and maintain confidential files, records, and documents, ensuring they are accurately organised and readily accessible.
Assist in preparing and distributing meeting agendas, materials, and follow-up documentation.
Build and maintain positive working relationships with internal and external stakeholders.
Serve as a liaison between executives and various departments, coordinating and facilitating communication and collaboration.
Prioritise and execute time-critical, ad hoc tasks under tight turnaround windows.

The Executive Assistant provides high-level administrative support to Senior Management of White Swan Data. The role requires exceptional organisational skills, strong attention to detail, and the ability to handle sensitive and confidential information with discretion. The Executive Assistant acts as a primary point of contact, manages schedules, coordinates meetings and events, and assists in various administrative tasks to ensure the smooth operation of the executive office.

Calendar Management:
- Maintain and organise executive calendars including different time zones, schedule appointments, and coordinate meetings, ensuring optimal time management.
- Proactively anticipate conflicts and resolve scheduling issues to ensure efficient use of time.
Travel and Logistics Coordination:
- Arrange and coordinate travel itineraries, including flights, accommodations, ground transportation, and visa processing as needed.
- Collaborate with conference hosts to optimise company positioning and business outcomes.
- Prepare detailed travel and meeting agendas, compile necessary documents, and provide executives with relevant information for their trips.
- Oversee international company events to guarantee seamless execution and elevate brand reputation on a global stage.
Communication and Correspondence:
- Screen and prioritise incoming calls, emails, and other communications for executives, responding or redirecting as appropriate.
- Draft, proof-read, and edit correspondence, presentations, reports, and other documents.
- Maintain effective communication channels between the Owner and internal/external stakeholders within the business.
Information Management and Documentation:
- Manage and maintain confidential files, records, and documents, ensuring they are accurately organised and readily accessible.
- Assist in the preparation and distribution of meeting agendas, materials, and follow-up documentation.
Relationship Management:
- Build and maintain positive working relationships with internal and external stakeholders.
- Serve as a liaison between executives and various departments, coordinating and facilitating communication and collaboration.
- Efficiently prioritized and executed time-critical, ad-hoc tasks under tight turnaround windows.

Proven experience as an Executive Assistant supporting senior management.
Excellent organisational and time management skills, with the ability to prioritize and multitask effectively.
Strong verbal and written communication skills, with exceptional attention to detail and accuracy.
Proficient in using productivity tools and software.
Demonstrated high flexibility and commitment by supporting time-sensitive deliverables and critical events outside core hours.
Discretion and confidentiality when dealing with sensitive information.
Ability to work independently and collaboratively in a fast-paced, dynamic environment.
Strong problem-solving and decision-making skills.
Professionalism, poise, and the ability to represent the organisation with integrity.

About the Company

White Swan Data

Data-driven betting models; liquidity provider

White Swan Data is a London-based firm that builds data-driven betting models to identify opportunities in iGaming and prediction markets. It provides mathematics and data-led services to price risk and develop betting strategies, and acts as a market maker and liquidity provider for prediction exchanges and related platforms. It quotes prices, absorbs event risk, and supplies liquidity to deepen markets, sometimes handling a large share of activity on secondary exchanges. Its team of mathematicians, data scientists, and software engineers builds the infrastructure to support gambling and trading services, aiming to deliver reliable liquidity and scalable trading systems for clients.

Company size: 51-200
Company stage: Not listed
Total funding: Not listed
Headquarters: London, United Kingdom
Founded: 2019

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