Office Manager/PA

Job Description

Role overview

We are seeking a highly organised and proactive Office Administrator to join our Corporate Finance team in Newcastle. The successful candidate will bring a strong PA, diary management, organising the office skillset to support our daily operations. This role is crucial in ensuring the smooth running of the office and supporting senior team members with their schedules and administrative tasks.

Please note: FRP will be relocating its Newcastle office in the coming months. As part of this transition, the successful candidate will be required to work from our new office at One Trinity Gardens, Broad Chare, Newcastle upon Tyne, NE1 2HF.

Key Responsibilities

• Efficiently manage and coordinate the schedules of senior team members, ensuring all appointments, meetings and events are well-organised
• Provide comprehensive PA support including handling correspondence, preparing documents and managing travel arrangements
• Maintain a well-organised office environment, ensuring all supplies are stocked and office equipment is functioning properly
• Arrange and coordinate meetings including booking meeting rooms, preparing agendas, and taking minutes
• Act as the first point of contact for internal and external communications ensuring all inquiries are handled promptly and professionally
• Assist with various administrative tasks such as filing, data entry and maintaining records
• Organise team events, conferences and other corporate functions as needed

Qualifications

• Proven experience as an Office Administrator/Coordinator, PA or in a similar role
• Excellent organisational and time-management skills
• Strong communication and interpersonal abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and prioritise tasks effectively
• Attention to detail and problem-solving skills
• A proactive and flexible approach to work

Additional Information

Our Values

• Straightforward: We provide clear, no-nonsense advice
• Confident: Our guidance is backed by expertise and evidence
• Pragmatic: We focus on practical solutions and tangible outcomes
• Real: We are professional yet approachable, understanding the challenges our clients face

Our Commitment to You and the Environment

At FRP, sustainability is integral to our strategy and operations. Our sustainability depends on building and maintaining meaningful, long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on the natural environment.

We are always striving to improve in all areas – whether it’s our people, our clients, our planet or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape.

We are committed to fostering an inclusive, equitable, and diverse culture for our people. We maintain an Equal Opportunities Policy, ensuring that recruitment and employment decisions are based solely on the skills and experience required for our professional services — regardless of ethnicity, race, sexual orientation, disability, or any other protected characteristic. We believe every individual should have the opportunity to thrive.

Our learning and development programmes enable us to invest in growing our employees’ careers. We aim to empower our team members to each achieve their potential.

We are committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We are emotionally invested in our clients right from the beginning.