University Police Records Analyst

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Penn State University Police and Public Safety Department is responsible for protecting and serving more than 100,000 students, employees as well as visitors at all of our campuses located throughout Pennsylvania. The University Police Records Office is seeking a full-time Records Analyst to work in the centralized University Police Records Office, which manages Police Records for all Penn State Campuses.

This position will:

• Review confidential police records for accuracy and for compliance with state and federal statutory reporting requirements and to resolve inconsistent information.
• Create and maintain confidential police files and reports both electronic and hard copy format.
• Receive, process, disseminate and ensure confidentiality of sensitive criminal history records and protected information.
• Process requests for confidential police records/criminal history record information.
• Serve as first-line liaison to internal and external contacts.
• Provide data entry to department records management system.
• Answer phones, sort incoming office mail and perform general office duties as assigned.
• Operate in SharePoint, Excel, and Crystal Reports.

It is essential that the successful candidate possesses the ability to use good judgment when dealing with sensitive information or situations and must maintain confidentiality. They must also possess:

• Attention to detail and strong organizational skills
• Outstanding customer service
• Ability to work cooperatively with various levels of faculty, staff, students and federal/state agencies
• Excellent verbal and written communication skills
• Strong computer skills to include but not limited to Microsoft Office 365 and database inquiry
• Ability to multitask
• Competency to work on time sensitive projects
• A trusted ability to work with confidential information

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work schedule should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree
No prior relevant work experience required; previous relevant work experience accepted in lieu of education.
Required Certifications:
None

An in-depth background investigation and a CJIS fingerprint check will be required to work within the police facility.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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