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Full-Time

Front Office Coordinator

Posted on 6/27/2024

Veeva Systems

Veeva Systems

5,001-10,000 employees

Cloud solutions for life sciences sector

Compensation Overview

$20 - $30Hourly

+ Variable Bonus + Stock Bonus

Entry

New York, NY, USA

Category
Administrative & Executive Assistance
Administrative Support
Customer Service & Reception
Required Skills
Communications
Canva
Customer Service
Requirements
  • Must be able to work in the office daily during business hours, 8 AM – 5 PM.
  • Prior customer service or front office experience in a professional business office
  • Excellent customer service and interpersonal skills
  • Strong verbal communication and organization skills
  • Self-starter with a positive, can-do attitude
  • Google Suite, e-mail, and calendar management experience
  • Intermediate skills Google Applications (Sheets, Slides, Docs), Canva, etc
  • Adapts quickly to new technology
  • Able to juggle multiple tasks with efficiency and accuracy
  • Ability to adjust to changing environments
  • Ability to lift up to 25 lbs
Responsibilities
  • Provides the first impression to clients, partners, potential employees, and Veevans. Act as an ambassador for the company
  • Demonstrate excellent customer service to guests and Veeva employees concerning office-related requests
  • Maintain security by following procedures and controlling access (issuing access badges and visitor registration)
  • Assist with facility requests, building maintenance, and vendor coordination to support the Office Manager
  • Maintain reception and common area appearances (restocking items as needed, moving and occasionally washing dishware)
  • Maintain and stock inventory of micro kitchen and office supplies
  • Maintain cleanliness of the kitchen, as needed
  • Manage incoming and outgoing mail, shipping (FedEx), and deliveries
  • Provide administrative and project support to local teams as needed
  • Coordinate on-site special events, customer meetings, team building, networking, and social events
  • Coordinate Veeva’s participation in community events with city, state, and volunteer organizations

Veeva Systems offers industry cloud solutions for the life sciences sector, providing technologies such as Vault Clinical Data Management, Vault EDC, Vault Coder, Vault Clinical Operations, Vault RIM Suite, Vault Quality Suite, Vault Safety Suite, Veeva Medical Suite, Veeva Data Cloud, and Veeva Commercial Cloud to support critical functions from R&D through commercialization. These technologies aim to streamline quality processes, manage clinical data, and improve regulatory compliance for life sciences companies.

Company Stage

IPO

Total Funding

$224M

Headquarters

Pleasanton, California

Founded

2007

Growth & Insights
Headcount

6 month growth

3%

1 year growth

8%

2 year growth

31%

Benefits

Parental leave

PTO

Free food

Health, dental, & vision insurance

Gym membership reimbursement