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United Integrated Services USA

Project Support Administrator

Administrative SupportConfirmed live in the last 24 hours
Full-timePhoenix, AZ, USANo salary listed

About the Job

Requirements

  • A high school diploma or GED; a bachelor's degree in Business Administration, Construction Management, or a related field is also listed.
  • Two or more years of administrative support experience is a plus.
  • Construction industry experience.
  • Knowledge of construction methods, shared services processes, quality control standards, and industry practices.
  • Familiarity with project management systems, inspection procedures, and regulatory standards.
  • Proficiency with Microsoft Office products, including Word, PowerPoint, Excel, Outlook, and Teams; strong Excel skills are required.
  • Experience with document control.
  • Ability to learn and master Smartsheet, Autodesk Construction Cloud, and Viewpoint.
  • Excellent organizational and time management skills, with strong attention to detail.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Ability to prioritize responsibilities according to project needs and present information and respond to questions from groups of managers and employees.
  • Ability to develop and maintain successful relationships with employees at all levels, clients, and subcontractors.
  • Ability to work under pressure and meet deadlines while maintaining a professional attitude.
  • Excellent verbal and written English communication skills.
  • A valid driver's license must be maintained.
  • Ability to meet physical demands including frequent standing and walking; handling materials weighing up to 50 pounds and occasionally heavier materials with assistance or mechanical equipment; bending, stooping, kneeling, crouching, reaching, and climbing; performing repetitive hand, wrist, and arm motions; maintaining visual acuity, balance, and coordination; and working in physically demanding environments.
  • Ability to work in environments with dust, noise, vibration, moving mechanical equipment, varying temperatures, confined spaces, elevated areas, and active job sites, and to use required personal protective equipment.

Responsibilities

  • Implement and maintain construction coordination, logistics, shared services, and construction progress procedures for ongoing construction projects.
  • Provide stakeholders with support on project specifications, safety regulations, inspection processes, and related matters.
  • Provide administrative support to the systems and project management team as needed.
  • Maintain accurate and accessible records of construction permits, work authorizations, laydown space requests, crane requests and usage, scaffolding requests, and other documents.
  • Schedule and plan meetings and appointments, and create a master schedule for team members.
  • Take or distribute meeting minutes and help prepare Excel, Word, and PowerPoint materials; create flow charts or other presentations to assist team members.
  • Maintain a daily log of job-site occurrences.
  • Assist leaders with invoices, payment control, and other administrative tasks.
  • Work with safety teams to ensure compliance with safety protocols and guidelines.
  • Support internal and external quality audits and prepare necessary documentation.
  • Identify opportunities to improve construction management processes and recommend solutions to enhance the quality of construction deliverables.
  • Create, maintain, manage, and administer Smartsheet.
  • Travel to other sites within Arizona when required to perform certain work functions.
  • Perform other assigned responsibilities.

Desired Qualifications

  • Experience or familiarity with Smartsheet.
  • Experience with Autodesk Construction Cloud.
  • Experience with commercial construction projects, particularly large-scale developments.
  • Mandarin communication skills.

About the Company

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