Administrative Coordinator

We’re hiring a contract Administrative Coordinator! In this position, you’ll support daily operations across the supply chain team: managing front desk interactions, coordinating schedules, and providing vital administrative support. If you’re organized, proactive, and thrive in a fast-paced environment, we want to hear from you!

Responsibilities

Front Desk & Office Administration 

• Welcome and direct visitors with professionalism and warmth 
• Assist customers with walk-in requests as necessary
• Handle inbound phone inquiries and ensure prompt communication
• Receive, sort, and distribute incoming mail 

Email & Calendar Management

• Monitor and respond to inquiries via the Customer Service email inbox 
• Act as triage to coordinate workflow to Customer Service team members
• Review calendar availability along with management to ensure adequate staffing

Operational Support

• Ordering and replenishing office supplies as needed 
• Input and manage various forms of data across systems and spreadsheets 
• Provide back-up support to team members during absences or peak workload periods  
• Perform miscellaneous administrative tasks as required to support department goals
• Other related tasks or projects as needed

Requirements

• Diploma in Office Administration or equivalent qualification (preferred)
• Minimum 1 year of receptionist or front desk experience (preferred) 
• Experience within the Beef or Dairy industry is preferred
• Proficiency in MS Office Suite (Word, Excel, Outlook, Teams)
• Experience with JDE, PowerBI, Bambora considered an asset
• Excellent written and verbal communication skills 
• Strong customer service orientation and interpersonal abilities 
• Exceptional time management and organizational skills 
• Working knowledge of standard office equipment (POS, printers, postage meter)