FlatironDragados

Builds infrastructure across the United States and Canada

Administrative Assistant-Safety

Administrative SupportConfirmed live in the last 24 hours

Full-timeMorgan Hill, CA, USA$30.12 - $36.14 /hrIn-person

About the Job

Requirements

A high school diploma or GED is required.
At least 3 years of related administrative experience on a construction project is required.
Experience using Microsoft Office Suite, including Word and Excel, is required.
Advanced knowledge of the construction industry and project business procedures is required.
Developing knowledge of subcontractor invoicing and accounts payable cost coding is required.
Ability to work in Microsoft Office Suite, including Word, PowerPoint, and Excel, is required.
Initiative, organization, and self-prioritization are required.
A friendly disposition and customer service attitude are required.

Responsibilities

Perform data entry support for the Safety department.
Receive incoming telephone calls, messages, mail, and packages, and direct them to the appropriate person in a courteous, customer-service-oriented manner.
Greet and assist visitors, alert office staff to arrivals, and direct visitors to appropriate meeting rooms.
Support employees' day-to-day inquiries, working with human resources and payroll to resolve employee issues.
Coordinate asset distribution and tracking for an assigned employee group or project.
Maintain conference room and facility cleanliness and preparedness; monitor conference room bookings; and assist office staff with reserving rooms and coordinating meetings and catering.
Maintain company and business contact information, seating documents, and event calendar documents.
Assist with service requests and maintenance for office communication technology, including fax machines, printers, postage meters, and specialty shipping vendor portals.
Perform clerical duties, including making copies and typing memos, correspondence, reports, and other documents as directed.
Collect, sort, and date-stamp mail; distribute it to office personnel and ship mail to staff at other locations as needed.
Order office supplies, stationery, and staff business cards as directed by the manager.

Overview

Are you seeking an integral role in office operations? As an Administrative Assistant-Safety, you will be the cornerstone of our team, managing data entry, addressing employee inquiries and coordinating Safety regulations. Your efforts will directly contribute to the smooth functioning of our project.

You will collaborate with industry experts and committed teams who value individuality and recognize achievements.

Apply now and transform your career with us.

What you will be doing

Performs data entry support for Safety departmeny.
Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
Coordinates asset distribution and tracking for assigned employee group or project.
Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
Maintains company and business contact information, seating and event calendar documents.
Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
Orders office supplies, stationary and staff business cards, as directed by manager.

What we are looking for

High School Diploma or GED required.

3+ years related administrative experience on a construction project required.

Experience using MS Office Suite, including Word and Excel required.

Advanced knowledge of construction industry and project business procedures.

Developing knowledge of subcontractor invoicing and accounts payable cost coding.

Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.

Proven initiative, organization and self-prioritization required.

Friendly disposition and customer service attitude required.

Why work for us

Some of the benefits you may be eligible for as an employee are:

Comprehensive compensation package and paid time off program
Industry leading 401(k)/RRSP
Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
Wellness benefits & Employee Assistance Program
Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary Min

USD $30.12/Hr.

Salary Max

USD $36.14/Hr.

About the Company

FlatironDragados

Builds infrastructure across the United States and Canada

FlatironDragados builds civil infrastructure for public and private owners, including roads, bridges, transit, airports, dams, water facilities, tunnels and marine works. Its projects include the Gordie Howe International Bridge between Detroit and Windsor and the Hampton Roads Bridge-Tunnel expansion in Virginia. Owners pay under construction contracts, including agreements that combine design with building and public-private partnerships. The company also works in joint ventures, bringing its construction teams together with partner contractors on major projects. FlatironDragados formed in 2025, operates across the United States and Canada and has its corporate headquarters in Atlanta, Georgia.

Company size: 5,001-10,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Atlanta, GA
Founded: 2025

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