HR and Administration Coordinator

IMPORTANT: This is a night shift position, with working hours from 6:00 PM to 3:00 AM. Please apply only if you are willing to work on a shift basis.

Main Objectives

Perform day-to-day HR and office administration, including employee engagement, HR documentation, training coordination, office supplies, pantry and facilities management, vendor coordination, shuttle services, and employee welfare activities.

• Minimum Diploma in Business Studies, Management, Human Resources or a relevant discipline.

• At least 1 years of relevant HR or administrative experience in a corporate environment.

• Proficient in MS Office, including Excel, Word, PowerPoint and Outlook/calendar management.

• Strong organizational, time management and multitasking skills, with good attention to detail.

• Good communication and interpersonal skills, with the ability to work independently.

• Willing to learn, take initiative and support various HR and administrative activities.

Human Resources:

Employee Engagement

• Coordinate employee engagement activities, surveys, events, meetings and related communications.

• Maintain engagement records and follow up on employee feedback.

Policy & Employee Relations

• Support the implementation and communication of HR policies and procedures.

• Assist with employee relations matters, including grievances and disciplinary cases, through documentation, tracking and follow-up while maintaining confidentiality.

HR Documentation

• Maintain employee records and HR documentation through e-filing.

• Coordinate HR documentation and proper record keeping in partnership with Recruiters.

Learning & Development (L&D)

• Coordinate training activities, including scheduling, logistics, attendance, documentation and training records.

• Support training reports and follow-up activities.

Administrative & Office Management:

• Manage front desk and telephone calls in accordance with proper telephone etiquette.

• Monitor office stationery, pantry and toiletries supply and arrange replenishment.

• Coordinate van shuttle services and employee transportation arrangements.

• Source vendor quotations and conduct price comparisons to support cost savings.

• Process administrative purchase orders and verify invoices.