Executive Assistant

If you were in the Executive Assistant role now, here are some of the core activities you would be doing:

Providing exceptional executive administrative support with scheduling and calendar management with a proactive approach, and maintaining an organized inbox of the executive according to authorization and confidentiality

Drafting email correspondence and managing the email inbox to ensure the leaders you support have the information they need to operate with ease without the necessity of reading email, depending on day

Organizing international and domestic travel arrangements

Filtering and redirecting incoming communications to the leaders you support based on the nature of the events

Developing agendas, meeting minutes, and presentation materials

Project coordination, contributing to project scope and objectives, and collaborating with all relevant stakeholders as needed

Ensuring clear communication and alignment across multiple diverse functions globally

Managing sensitive matters with a high level of confidentiality and discretion

Being responsive to emails/texts/phone calls, when necessary, outside of normal business hours 

Setting meeting agendas and working with relevant teams to ensure needs are met

Participating in the management and administration of the Supply Chain calendar

Coordinating internal resources and third-party vendors as needed in the execution of projects and events

Organizing and submitting expense reports in a timely manner

Coding vendor invoices and routing to the right leader in the system

Organizing team building events within the functions you support

Collaborate with Supply Chain Executive Assistant network and organizational Executive Assistant network on meetings, team events, leadership offsites and to ensure effective support across the executive leadership team and other functions

Setting the leaders you support up for success and performing additional duties as assigned and needed

Here are some of the things you could be working on in the future:

Working towards your own professional development goals based on your areas of interest in the business 

Mobilizing and coordinating the EA network in support of enterprise initiatives such as Live It events, developing conferences, and event planning

Leading the efforts to maximize the impact of the Supply Chain leadership team, including providing a leadership lens on efficiency, impact, and optimization

Developing and implementing process optimizations to enable effective operations within the Supply Chain team

Assisting and communicating with the leaders you support in decision-making, program management, and initiative implementation

Are you our next Executive Assistant?

You have 5+ years of Executive Assistant experience supporting VP+ leaders

You’re a whiz with the Microsoft Office suite and have excellent business acumen

You have great time management skills, and naturally utilize sound judgement and prioritization when multi-tasking and juggling competing priorities within a fast paced environment

You have strong emotional intelligence, discretion, and the ability to maintain confidentiality  

You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you

You have the ability to think outside of the box with a sense of urgency

You’re not afraid of meeting new people, building relationships and creating partnerships across the organization

You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling

You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business

You effectively balance autonomy and collaboration

You inspire breakthrough thinking and continuous improvement

You seek the best (sometimes not the easiest) solutions, with an unwavering commitment to do what is right

Your passion for your work is paralleled by your passion for getting outside and living it

Compensation:

The salary range for this role is CAD$82,000 - CAD$108,000 

Arc’teryx is committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, and guests, and we do so in a safe space fueled by curiosity and acceptance. 

Creating an inclusive workplace is connected to our core value Do Right while also having the added benefit of helping make our business better. We believe inclusion helps us to create a healthier, happier workplace, drive creativity and innovation, and reflect the communities where we operate.  

All applicants, employees, and guests can expect equality of opportunity and fair treatment in alignment with our values.

Leave it Better

We believe that the mountains transform us, that how we adventure matters, and that there’s always a better way. 

Join us in creating positive change in ourselves, our communities, and the world. 

Live it. Get out there - the mountains make us better 
Disruptive evolution. In pursuit of better. Always. 
Commit. We set bold objectives and see them through.