A

American Red Cross

Delivers disaster relief and blood services

Business Operations Coordinator 2

Business OperationsConfirmed live in the last 24 hours
Full-timeGreen Bay, WI, USA$19.62 - $20.80 /hr

About the Job

Requirements

  • A high school diploma or equivalent is required.
  • At least three years of financial or facilities administrative support experience in community organizations, government agencies, nonprofit organizations, or businesses, or an equivalent combination of education and related experience, is required.
  • Proficiency with Microsoft Office software, including Word, Excel, PowerPoint, and Outlook, is required.
  • Ability to plan, prioritize, and organize work to maximize team performance and meet customer expectations is required.
  • Strong organizational skills and attention to detail are required.
  • Ability to establish and maintain collaborative work relationships within the organization and with external stakeholders is required.
  • Travel throughout the Region, including some travel outside the Region, is required.
  • Ability to use a personal computer, applicable software, and office equipment for sustained periods is required; work may involve prolonged sitting, driving, and working under challenging conditions.
  • Operational flexibility to meet sudden and unpredictable needs is required.

Responsibilities

  • Provide administrative budget support through expense coding, financial report dissemination, monthly expense-forecast analysis, initiation, monitoring, and approval of regional procurement transactions, and establishing processes for cash and card transactions at locations.
  • Collaborate with department leaders to ensure programs are executed within budget and coordinate and train volunteers to assist with less complex daily transactional work as needed.
  • Lead user training for Business Applications and IT Services, troubleshoot phone and computer issues for the Region using the appropriate system, and assist with technology service requests.
  • Support facilities and asset management by ensuring repairs are completed within budget and managing vendor activities, including vendor payment systems, relationships at each physical location, proposals for new vendors, business-plan information for real estate transactions, and updates to the risk management system with current values and status.
  • Maintain fleet inventory records, file and maintain insurance claims, and follow up on estimates and repairs.
  • Maintain insurance certificate applications, financial collection processes, and forms and codes for regulated items, including alcohol, to support meeting planning.
  • Provide guidance and data for grant reports and respond to internal and external requests for information or documentation.
  • Develop, maintain, and distribute a regional Standard Operating Procedures Manual to promote consistent operations processes and procedures throughout the Region.
  • Perform all duties in compliance with standard operating procedures and applicable federal, state, and local regulations.

Desired Qualifications

  • An associate’s degree in Accounting, Business, or Public Administration is preferred.
  • Experience with accounts payable processes and financial administration is preferred.
  • Experience working with vendors, including obtaining quotes, reviewing proposals, and managing vendor relationships, is preferred.
  • Experience using EMAX or similar facilities or work-order management systems is preferred.
  • Strong organizational and analytical skills and the ability to manage multiple priorities are preferred.
  • Experience maintaining inventory records and coordinating across multiple locations or facilities is preferred.
  • Ability to collaborate effectively with cross-functional teams, including Operations and Facilities, is preferred.
  • Experience recruiting, coordinating, or working with volunteers is preferred.

About the Company

American Red Cross

Delivers disaster relief and blood services

The American Red Cross provides emergency relief and humanitarian aid by mobilizing volunteers, donors, and staff to respond to disasters and everyday needs. Its main activities include collecting and supplying blood, running disaster response operations, offering life-saving training (such as CPR and first aid), supporting military families, and promoting preparedness in communities. The organization works by coordinating volunteers, managing blood banks and donation drives, deploying resources during emergencies, and teaching people essential emergency skills. What sets it apart from many other aid groups is its nationwide network and established infrastructure that combines disaster response, blood services, and preparedness programs under one umbrella, backed by a steady flow of donations and volunteers. The goal is to prevent and relieve human suffering by being ready to help at any time, at home and around the world.

Company size
10,001+
Company stage
Grant
Total funding
$1.2M
Headquarters
Washington DC, District of Columbia
Founded
2002

Recently Posted Jobs

Explore more opportunities at American Red Cross

See more jobs