Logistics & Inventory Coordinator - SEZ Expert

Job Description

Who You'll Work With:  

• The Logistics & Inventory Coordinator will be based in Arista's Bengaluru office and report to the  Global Logistics team. 
• The coordinator will manage day-to-day shipping, receiving, and inventory operations for the  Bengaluru location while providing centralised shipping and documentation support for Pune and  Chennai through close coordination with designated site contacts. 
• This is a hands-on operational role for someone who enjoys learning, solving day-to-day  operational challenges, and ensuring every shipment and inventory movement is accurately  completed from initiation through system and document closure. 
• The role works closely with Facilities, Finance, Procurement, Global Trade Compliance and other  business functions. The coordinator will also serve as the operational contact for Customs House  Agents (CHA), SEZ service providers, courier companies, freight forwarders and transport  providers.

What You’ll Do

SEZ Compliance & Custom Operations

• Oversee end-to-end SEZ regulatory processes, including filing and managing SOFTEX, BoE (Bill of Entry), Shipping Bills, DTA procurement/sales, and bonding/de-bonding procedures.
• Coordinate directly with SEZ customs authorities, developers, and SEZ service providers to ensure full compliance for all incoming and outgoing goods.
• Prepare, verify, and maintain mandatory SEZ documentation (e.g., Form A, Annexure-V, SER/PER records) for smooth clearance and tracking.
• Manage temporary removal and return of assets (for testing, repair, calibration, or project work) in strict adherence to SEZ guidelines and timeframes.

Shipping & Logistics Coordination 

• Execute day-to-day shipping and receiving activities for the Bengaluru location.
• Provide centralised shipping coordination and documentation support for Pune and Chennai. 
• Arrange shipment pickups, courier bookings, freight movements and deliveries using approved logistics service providers. 
• Support receiving, inspection, storage, internal delivery and dispatch activities with local  stakeholders. 
• Work with designated Pune and Chennai contacts to confirm receipt, quantities, serial  numbers, asset handover and dispatch activities. 
• Track shipments from pickup through final delivery, ensuring receiving confirmations, proof of delivery and supporting documentation are completed before operational closure.
• Support domestic movements between Arista locations, suppliers, contract  manufacturers, repair vendors and other approved third-party service providers.
• Support return-to-vendor, repair, replacement, temporary removal and equipment return  activities. 
• Escalate shipment delays, missing documentation and operational issues promptly to the  appropriate stakeholders. 

Inventory & System Management 

• Perform timely and accurate inventory transactions for hardware received, transferred,  dispatched, returned or relocated.
• Create and maintain inventory transactions in NetSuite and other designated logistics,  inventory or asset management systems.
• Maintain accurate inventory records, including item numbers, serial numbers, asset tags,  custodians and movement status.
• Ensure system records accurately reflect all physical hardware movements.
• Reconcile shipment documentation, inventory records and system transactions,  investigating and resolving discrepancies promptly.
• Conduct or support cycle counts and inventory verification activities.
• Coordinate with Pune and Chennai contacts to validate inventory records and movement  status. 
• Support hardware deployments, transfers, recoveries, refresh activities, and end-of-life  equipment movements.

Cross-Functional Collaboration 

• Work closely with Engineering and Facilities teams to support hardware receiving, storage, deployment and movement activities. 
• Coordinate with Finance on inventory reconciliation, asset records, supporting  documentation and audit requirements. 
• Support Procurement on supplier documentation and inbound deliveries.
• Collaborate with IT regarding asset assignment, deployment and recovery activities.
• Support Global Trade Compliance with import, export, customs, SEZ and regulatory  documentation requirements. 
• Maintain professional communication with internal stakeholders and external logistics  partners.
• Take ownership of assigned activities by following each shipment and inventory  transaction through to complete operational, documentary and system closure while  following established processes and reporting lines. 

Qualifications

The ideal candidate will: 

• Hands-on expertise in implementing and running SEZ compliance workflows, filing customs documentation (BoE, Shipping Bills, DTA movement, SOFTEX), managing temporary removals, and maintaining audit-ready SEZ registers.
• Demonstrate a strong sense of ownership and accountability. 
• Enjoy hands-on operational work and take pride in delivering accurate results.
• Be willing to learn, accept feedback and continuously develop new skills.
• Adapt well to changing priorities and operational requirements. 
• Maintain high levels of accuracy, organisation and attention to detail. 
• Handle confidential company information responsibly and professionally.
• Communicate clearly, collaborate effectively and escalate issues when appropriate.
• Respect established processes and governance while contributing ideas for continuous  improvement.

What Success Looks Like 

The successful candidate will: 

• Build a solid understanding of Arista's logistics, inventory and operational processes  through structured training and mentoring.
• Execute shipping, inventory and system transactions accurately and consistently.
• Ensure physical hardware movements, shipment documentation and system records remain fully aligned. 
• Maintain complete, organised and audit-ready records supporting Finance, Global Trade  Compliance and SEZ requirements.
• Resolve shipment and inventory issues promptly while keeping stakeholders informed.
• Work effectively with internal stakeholders and external partners to support operational objectives. 
• Demonstrate ownership by following every shipment and inventory movement through to  successful completion.
• Continuously improve knowledge, operational effectiveness and attention to detail.

Additional Information

Arista stands out as an engineering-centric company. Our leadership, including founders and engineering managers, are all engineers who understand sound software engineering principles and the importance of doing things right.

We hire globally into our diverse team. At Arista, engineers have complete ownership of their projects. Our management structure is flat and streamlined, and software engineering is led by those who understand it best. We prioritize the development and utilization of test automation tools.

Our engineers have access to every part of the company, providing opportunities to work across various domains. Arista is headquartered in Santa Clara, California, with development offices in Australia, Canada, India, Ireland, and the US. We consider all our R&D centers equal in stature.

Join us to shape the future of networking and be part of a culture that values invention, quality, respect, and fun.