Practice Coordinator 3
UCSF
Practice Coordinator 3
UCSF
Public health sciences university in San Francisco
Job Summary
As a patient-focused organization, UCSF Medical Center exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. UCSF Medical Center seeks faculty and staff that are committed to the values of professionalism, respect, integrity, diversity, and excellence that are integral to our mission.
The Practice Coordinator is primarily responsible for representing the administrative team as the public face of the Practice and works closely with the administrative, clinical and management teams to support practice operations and customer service recovery and intervention efforts. Provides support to all functions of the administrative teams including but not limited to: CRM messages, telephone encounters, referrals, APeX in-baskets, scanning, filing, authorizations, and billing.
The PC is responsible for the maintenance of all routine clerical operations and communications. Adheres to the UCSF House and Telephone Standards and is sensitive to the needs of patients, staff and providers at all times. The PC is a team player who works closely with others and who is flexible in dealing with the changing priorities. Requires a self-reliant individual who synthesizes knowledge of practice operations in order to problem-solve, prioritize and facilitate complex transactions in the course of daily activities.
This position makes a difference for patients in an outpatient care unit by providing excellent customer service, facilitating and ensuring the accuracy of the information flow between medical, hospital staff and departments to maximize unit efficiency. The PC is required to work at any UCSF campus as needed and scheduled.
Required Qualifications
Scanning
Preferred Qualifications
New Patient Scheduling and Processing ___2____ %
On a daily basis reviews and works referral workqueues documenting activities within the referral record.
Schedules and registers patients by telephone or in person before first appointment meeting established accuracy and performance standards. Completes appropriate practice intake paperwork and follows established practice guidelines to ensure new patients are seen within prescribed time lines. Communicates any problems with the schedule with supervisor.
Advanced New Patient Scheduling and Coordination ____5___ %
Secures outside medical records, CD’s of scans and pathology slides; reviewing them for completeness; and making a determination as to which physician can best evaluate the patient.
Informs patients about possible treatment scheduling options, clinical trials and screening is coordinated with appropriate research personnel and the appropriate physician. As indicated upon screening, if the patient would benefit from a consultation with other clinical disciplines consults with the appropriate department and will work to coordinate care, to optimize schedules, and expedite services.
Surgery Scheduling ___20______ %
Advanced Surgery Scheduling __25_____ %
Revenue Cycle ___3_____ %
Moderate Complex Revenue Cycle ___5____ %
Advanced Revenue Cycle ___7____ %
Check in / Front Desk: ___1____ %
Advanced Check in/ Front Desk: ____0_____%
Cadence Template Builder ____0_____%
Administrative and Patient Care Coordination Responsibilities _____5______%
Moderate Complex Administrative and Patient Care Coordination Responsibilities ___0____ %
Advanced Administrative and Patient Care Coordination Responsibilities ___7____ %
APeX and IT Specific Skills ___6_____ %
Moderate Complex APeX and IT Specific Skills ___4____ %
Phone Bank ___0____%
General Performance _____2_____ %
Moderate Complex General Performance ___2____ %
Advanced General Performance __0_____ %
Environmental Responsibilities: ____1_____ %
Moderate Complex Environmental Responsibilities ___0____ %
Customer Service Outreach ___2_____ %
Lead role duties ____3______ %:
Addresses and resolves escalated issues of day to day operations (e.g. customer service, provider complaints, cross departmental communication or coordination problems, etc.)
Serves as a liaison to management to advise on, take lead action on, and provide direction on process improvements initiatives
Acts as a primary resource for one or more designated functions in the department (e.g., APeX SuperUser)
Provides feedback related to staff performance
Living Pride Standards
Service Excellence
Work Environment
OTHER FUNCTIONS AND RESPONSIBILITIES
Demonstrates innovation and flexibility regarding the modification of tasks or workflows within assigned duties and job functions
Perform other duties as assigned
Other clerical duties as assigned.
Budgeted Job Salary Range: 36.03-51.60
UC San Francisco is a public research university in San Francisco focused solely on health sciences, combining professional education with biomedical research and patient care. Its schools of dentistry, medicine, nursing and pharmacy train clinicians and scientists, while teams investigate cancer, immunology, genomics and neuroscience. UCSF Medical Center and Benioff Children's Hospitals connect clinical care with faculty research and training, and university clinics serve patients across Northern California. Founded in 1864, UCSF is the University of California campus dedicated to graduate and professional education and biomedical research, based in San Francisco.
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