HR Operations Specialist - Parental Leave Replacement

ABOUT THE ROLE

Alpega group is looking for a dedicated HR Operations Specialist for a fixed-term maternity leave replacement (expected to last until May 2028 or for the duration of maternity leave and the subsequent parental leave) to strengthen our team in Vienna.

• We are looking for HR Operations Specialist to support payroll and core HR Operations across our international footprint.
• This is a hands-on operational role responsible for the day-to-day execution of People processes, from hiring administration and onboarding through employee changes, payroll inputs, and offboarding. You will ensure that our HR data, documentation, systems, and processes are accurate, compliant, and efficiently managed.
• You will work closely with the broader HR team, managers, employees, Finance, and external partners to make sure people operations run seamlessly.

KEY RESPONSIBILITIES

HR Operations

• Manage HR Operations activities across the employee lifecycle, including new hires, onboarding, employee changes, other contractual updates and exits.
• Coordinate onboarding and offboarding processes and ensure all required activities are completed accurately and on time.
• Maintain accurate and up-to-date employee records and documentation.
• Respond to employee and manager questions relating to HR processes, policies, systems, and employment administration.

Payroll

• Prepare and validate monthly payroll inputs for several European countries.
• Liaise with local payroll providers, review outputs and resolve queries and discrepancies.
• Support payroll controls, reconciliations and audit requests.

Process improvement

• Identify opportunities to simplify, standardize, and automate transactional HR processes.
• Support automation and system projects through testing, documentation and rollout.
• Help harmonise ways of working across countries.

Governance and compliance

• Follow local payroll and employment compliance requirements.
• Support audits and other compliance-related activities by providing accurate People documentation and data.
• Keep documentation, checklists and data quality standards up to date.

KEY QUALIFICATIONS

• 2–4 years of experience in payroll or HR Operations, ideally with exposure to more than one European country
• Working knowledge of payroll processes and local compliance basics
• Experience working with external payroll providers
• Business-fluent German and English at C1 level 
• Experience working with an HRIS and maintaining employee data.
• Strong attention to detail and a high degree of accuracy.
• Good organizational skills and the ability to manage recurring deadlines and priorities.
• Confidence handling confidential and sensitive employee information.
• Strong communication and service-oriented skills.
• A practical, proactive approach to solving operational issues.

PREFERRED SKILLS

• Exposure to HRIS or payroll systems and process automation
• Strong organisation and communication across countries and stakeholders
• Analytical mindset with attention to data accuracy

WHAT WE OFFER YOU

• A competitive salary package (base + bonus)
• Fixed-term contract until May 2028 (parental leave)
• Benefits: meal vouchers or mobility budget
• 25 days of vacation and your birthday off
• A hybrid working model: 3 days in the office, 2 days from home

The minimum salary for this position, as stipulated in the IT collective agreement, is EUR 3.115,00 gross per month (based on full-time employment). We are willing to pay above this amount depending on specific qualifications and professional experience.