Document Control Specialist

Position Overview

Power your future with Qualus in our Program Management department as a Document Controls Specialist. This role will provide administrative support and CST document control support to Project Director, Project Manager, Project/Commissioning Engineer (P/CE) and site CST and QA team members.

Responsibilities

• Development and maintenance of Owner's schedules and Integrated Master schedules including all contractors and stakeholders.
• Assist in monitoring the safety, environmental, and quality management of the Site Work.Participates in all EHS activities as required by the project team.
• Provide input and support for document reviews.
• Provide input and support for turnover packages.
• Provide input into daily logs, weekly reports, and monthly project progress reports.
• Participate in system walk downs, develop completion punch lists, and ensure accurate and complete documentation of system checkout, compliance checks and turnover between EPC Contractor's Construction and Start-up/Commissioning Teams prior to Owner Substantial Completion.
• Participate in Owners and EPC meetings.
• Assure that turnover packages, initial acceptance, testing, and punch lists for each system are complete and approved.
• Compile System Description Library and System Commissioning index for Owner’s project team and distribute to Project Management.
• Participate in regular meetings with the Owner Project team to inform them of progress and issues.
• Conduct all activities in accordance with the agreed-to Project Procedures.Maintain the confidentiality of the Owner and EPC contractor information.

Minimum Qualifications

• Knowledge and proficiency in electronic documentation software and system including MSWord, MSExcel, MSSharePoint, and contractor PMIS iDOCS.
• Experience in setting up and reviewing document naming and numbering formats to ensure consistency per project and work group standards.
• Experience and knowledge in engineering drawing and documentation standards (general), nomenclature and engineering disciplines to ensure naming, numbering, and archiving are maintained accordingly.
• Experience in field records review for quality assurance and completeness and the ability to identify document deficiencies for escalation.
• Communication skills to facilitate information and document exchange between contractor(s) and the utility.

Benefits & Compensation

Qualus offers a competitive benefits package for eligible employees, which may include Medical, Dental, Vision, Life Insurance, Short- and Long-Term Disability coverage, Retirement Savings Plans (including employer matching where applicable), Flexible Spending and/or Health Spending Accounts, Employee Assistance Programs (EAP), Parental Leave, Paid Time Off, and Company Holidays. Benefits offerings may vary based on position, work location, and eligibility requirements. The compensation range for this position is provided in accordance with applicable laws and market practices. The final base salary offered may vary based on factors including, but not limited to, education, qualifications, certifications, experience, skills, seniority, geographic location, internal equity, performance, and business needs. Compensation ranges are subject to change at the Company's discretion and as permitted by applicable law.

Company Overview

Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, energy efficiency and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 2,000 professionals, with offices throughout the U.S. and Canada.

Equal Opportunity Employer

We are an equal opportunity employer and value diversity. We are committed to providing an inclusive workplace and do not discriminate on any grounds protected by applicable human rights legislation across Canada and the US.

We are committed to a secure and transparent hiring process. We do not request payment or sensitive personal information, such as Social Security numbers or banking details, during the application process. Please use caution and verify opportunities through our official channels.

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