Ponca City Development Authority

Economic development authority in Oklahoma

Grants Administrative Assistant

Financial AccountingConfirmed live in the last 24 hours

Full-timeKaw City, OK, USANo salary listedIn-person

About the Job

Requirements

An Associate's degree and at least three years of experience working with federal funding and financial reporting, or a preferred Bachelor's degree in Business, Accounting, Office Administration, or a related field.
Demonstrated verbal and written communication skills, organizational ability, and ability to meet deadlines.
Familiarity with funding research, identification of potential funding opportunities, federal grant program organization, funding portals, and reporting methods.
Experience with Microsoft Office, including Excel and Word.
Ability to complete federal financial reporting and process and disseminate information to the Department Director.
Ability to multitask in a fast-paced environment.
Must maintain strict confidentiality of all information regarding the Nation in matters, responsibilities, and duties performed under the position.
Must pass a pre-employment drug screen and background check; failure results in withdrawal of the job offer or termination.
Preference is given to qualified Native American and Veteran candidates.

Responsibilities

Work with the Director and grant staff on grant-related duties as designated by the Grants & Contracts Director.
Complete federal financial reporting in a timely manner and distribute monthly financials to program employees.
Update and maintain the internal grants/contracts monitoring system with relevant information regarding grants in operation and development.
Assist with federal grant/contract monitoring, including procedure development, documentation, and software spreadsheet and database development.
Assist the grant team with proposals, including writing, editing, table of contents, packaging, mailing, copies, attachments, and portal management.
Prepare cover letters and award documentation for the Chair's signature.
Set up, file, and maintain grant folders relevant to federal funding efforts.
Perform other job duties assigned by the immediate or controlling supervisor.

KAW NATION POSITION DESCRIPTION

TITLE: GRANTS ADMINISTRATIVE ASSISTANT
IMMEDIATE SUPERVISOR: GRANTS & CONTRACTS DIRECTOR
CONTROLLING SUPERVISOR: CHAIR
LOCATION: KAW CITY, OK

QUALIFICATIONS:
Bachelor’s Degree in Business, Accounting is preferred, Office Administration or related field or an Associate’s Degree with a minimum of 3 years’ experience working with federal funding and financial reporting. Must possess and demonstrate excellent communication skills (verbal and written). Demonstrated organizational ability and an ability to meet deadlines. Must be familiar with funding research, identification of potential funding opportunities, federal grant program organization, funding portals, and reporting methods. Must have experience with Microsoft Office including Excel and Word. Must be able to complete federal financial reporting as well as process and disseminate information to the Department Director. Must be able to multi-task in a fast paced environment.

RESPONSIBLITIES:

Work with Director and grant staff on all grant related duties as designated by Grants & Contracts Director.
Complete federal financial reporting in a timely manner and distribute all monthly financials to program employees.
Update and maintain internal grants/contracts monitoring system that provides all relevant information regarding grants in operation and development.
Assist in federal grant/contract monitoring in the area of procedure development, documentation, software spreadsheet and database development.
Assist grant team with proposals including writing, editing, table of contents, packaging, mailing, copies, preparing attachments and portal management.
Prepare cover letters and award documentation for Chair signature.
Responsible for the setup, filing and maintaining of grant folders relevant to the federal funding efforts of the tribe.
Must hold all information regarding the Nation in the strictest confidence in all matters, responsibilities, and duties performed under this position.
Assist with/complete any other job duties that might be assigned by immediate/controlling supervisor.

All new hires will be required by the Kaw Nation a pre employment drug screen and background check. Failure to pass the either will lead to withdrawal of the job offer or termination of employment.

Preference is given to qualified Native American and Veteran candidates on Kaw Nation Job Openings.

About the Company

Ponca City Development Authority

Economic development authority in Oklahoma

Ponca City Development Authority supports business expansion and economic growth in Ponca City, Oklahoma, through incentives, local employer assistance, and workforce development. Its Ponca Works program connects businesses with job seekers and schools through internships, career preparation, job fairs, and a regional jobs board. The authority also runs City Central, a downtown building with private offices, coworking space, and meeting facilities. Public tax dollars fund its business incentives, which require approval from its board of trustees and ongoing compliance by recipients. Established as a public trust in 2003, the authority is headquartered in Ponca City.

Company size: 1-10
Company stage: Not listed
Total funding: Not listed
Headquarters: Ponca City, OK
Founded: 2003

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