IT Asset Lead

About the Role

The IT Asset Management Lead is responsible for building, operating and continuously improving Charlie Health’s IT asset management program across hardware, software, applications, vendors and contracts.

This is a senior individual contributor role with end to end ownership of IT asset management strategy, governance, processes, data and outcomes. The Lead will establish scalable lifecycle practices, maintain reliable asset records, improve technology utilization, reduce unnecessary spend and ensure technology assets are managed securely and effectively from acquisition through retirement.

The IT Asset Management Lead will partner closely with IT, Information Security, Procurement, Finance, Legal, Compliance, People and business stakeholders. This person will lead through subject-matter expertise and cross-functional influence rather than direct people management.

Charlie Health operates in a highly regulated healthcare environment. This role will support controls, documentation and lifecycle practices aligned with HIPAA, SOC 2, company policies, and other applicable requirements.

Responsibilities 

Key Responsibilities

IT Asset Management Strategy & Governance

• Own and continuously improve the IT asset management program across hardware, software, applications, vendors, and contracts
• Establish policies, standards, controls, and operating procedures covering the full technology asset lifecycle
• Serve as the organization’s IT asset management subject-matter expert and lead cross-functional initiatives without direct authority

Hardware Asset Lifecycle Management

• Manage lifecycle processes for laptops, mobile devices, peripherals, and other company-owned technology equipment
• Oversee asset acquisition, receipt, inventory, assignment, deployment, transfer, recovery, reuse, refresh, and retirement
• Partner with IT Operations and People teams to support onboarding, offboarding, replacement, and asset-recovery processes

Software & Application Lifecycle Management

• Maintain an authoritative inventory of software and SaaS applications, including ownership, cost, renewal, risk, and lifecycle status
• Establish processes for application intake, evaluation, approval, deployment, renewal, reassessment, and retirement
• Monitor license allocation and utilization and coordinate the recovery or reallocation of unused licenses

Vendor, Contract & Financial Management

• Coordinate the IT vendor lifecycle from intake and evaluation through onboarding, renewal, performance review, and offboarding
• Maintain accurate records for vendors, contracts, subscriptions, renewal dates, notice periods, owners, and obligations
• Partner with Procurement, Finance, Legal, Security, and business owners on purchasing, contracting, forecasting, and renewal decisions
• Identify savings through license reclamation, vendor consolidation, contract optimization, asset reuse, and timely cancellation

Data, Compliance & Continuous Improvement

• Maintain accurate asset data and reconcile records across IT, endpoint, identity, procurement, finance, and support systems
• Develop reporting on inventory accuracy, lifecycle status, utilization, spend, renewals, exceptions, and program outcomes
• Maintain documentation and evidence supporting HIPAA, SOC 2, internal controls, audits, and company policies

Requirements 

Required Qualifications

• 7+ years of experience in IT asset management, software asset management, hardware asset management, technology operations, vendor management, or a related discipline
• Experience owning or substantially contributing to an enterprise IT asset management program
• Strong understanding of hardware, software, SaaS application, vendor, contract, and technology-service lifecycles
• Able to work a hybrid schedule of 4 days/week in our Nashville office and located within 75 minutes' commuting distance of the office

Preferred Qualifications 

• Experience operating at a Lead or senior individual-contributor level
• Experience building or maturing an IT asset management program in a rapidly growing organization
• Experience in healthcare, financial services or another regulated environment
• Experience with application rationalization, software licensing, vendor consolidation, contract optimization, and technology-spend management

Benefits

Charlie Health is pleased to offer comprehensive benefits to all full-time, exempt employees. Read more about our benefits here.

Additional Information

The total target base compensation for this role will be between $101,000 - $130,000 per year at the commencement of employment. Please note, pay will be determined on an individualized basis and will be impacted by location, experience, expertise, internal pay equity, and other relevant business considerations. Further, cash compensation is only part of the total compensation package, which, depending on the position, may include stock options and other Charlie Health-sponsored benefits.  #LI-Hybrid