Adventist Health

Faith-based nonprofit integrated health system

Executive Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeMontebello, CA, USAIn-person

About the Job

Requirements

Hospital Fire and Life Safety (HLFS) certification is required.
Five years of relevant experience is preferred.
A high school education, GED, or equivalent is preferred.
An associate’s or technical degree, or an equivalent combination of education and related experience, is preferred.

Responsibilities

Manage and coordinate the day-to-day operations of the executives’ office and oversee administrative responsibilities.
Represent the organization to internal and external constituencies, including public officials, legislators, regulatory-agency representatives, healthcare executives, physicians, and clinical staff.
Prepare correspondence, agendas, minutes, and reports, and interact with dignitaries, board members, public officials, legislators, regulatory-agency representatives, healthcare executives, physicians, and clinical staff.
Manage heavy executive calendars and oversee and perform clerical duties, including answering telephone calls, scheduling meetings and appointments, making travel arrangements, and maintaining files.
Screen communications, including mail and phone calls, as directed by the executive.
Oversee special projects and events, including retreats, dinners, conferences, and presentations.
Perform other job-related duties as assigned.

Desired Qualifications

A high school education, GED, or equivalent.
An associate’s or technical degree, or an equivalent combination of education and related experience.
Five years of relevant experience.

Centered in the heart of Montebello, Adventist Health White Memorial Montebello has a 70-year history of providing quality healthcare to the community. We are comprised of a 192-bed hospital, wound care medical office and surgical and laboratory services. The greater Los Angeles area is known for its art, rich culture, numerous sports teams and world-renowned dining. There is something for everyone in this culturally diverse community.

Job Summary:

Manages and coordinates the day-to-day operations of the executives’ office. Oversees various administrative responsibilities. Represents organization to internal and external constituencies and organizations including various public officials, legislators, representatives from regulatory agencies, other healthcare executives, physicians and clinical staff.

Job Requirements:

Education and Work Experience:

High School Education/GED or equivalent: Preferred
Associate’s/Technical Degree or equivalent combination of education/related experience: Preferred
Five years' relevant experience: Preferred

Facility Specific License/Certifications:

Hospital Fire and Life Safety (HLFS): Required

Essential Functions:

Manages and prepares all correspondence, agendas, minutes and reports. Interacts with dignitaries, board members, various public officials, legislators, representatives from regulatory agencies and other healthcare executives, physicians and clinical staff.
Manages heavy executive calendars. Oversees and performs clerical duties such as answering the telephone, scheduling meetings/appointments, making travel arrangements and maintaining files. Screens communication (e.g., mail, phone calls) as directed by executive.
Oversees special projects/events (i.e. retreat, dinners, conferences, presentations).
Performs other job-related duties as assigned.

Organizational Requirements:

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E-Verify. Visit https://adventisthealth.org/careers/everify/ for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

Pay Range: The estimated base pay for this position is $30.91 to $39.73. Additional individual compensation may be available for this role through differentials, extra shift incentives, bonuses, etc. Base pay is only a portion of the total rewards package, and a comprehensive benefits program is available for qualifying positions. Please contact our Talent Acquisition team for more information.

About the Company

Adventist Health

Faith-based nonprofit integrated health system

Adventist Health is a faith-based nonprofit health system with more than 400 sites of care, including 26 acute care hospitals, primarily on the West Coast and in Hawaii. It provides a full range of health services—from primary and specialty care to hospital-based treatments and wellness programs—delivered across an integrated network of clinics, hospitals, and care facilities. Revenue comes from patient services, insurance reimbursements, and government programs, and earnings are reinvested back into communities to improve health outcomes and expand access to care. The organization differentiates itself through its nonprofit, faith-based model and by reinvesting earnings into community health, along with its broad, integrated network that covers preventive, primary, specialty, and acute care. Its goal is to improve health outcomes for the communities it serves and to expand access to high-quality care.

Company size: 10,001+
Company stage: Grant
Total funding: $210K
Headquarters: Roseville, CA
Founded: Not listed

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