Lease Administrator

Keep the Details in Order. Strengthen Compliance. Support Exceptional Property Operations.

Rose Associates is seeking a detail-oriented and organized Lease Administrator to support the administration and management of residential lease agreements across our portfolio. This role is an important part of ensuring lease documentation is accurate, complete, compliant, and properly maintained throughout the resident lifecycle.

Working closely with property management teams, residents, and internal departments, the Lease Administrator will oversee lease preparation, renewals, modifications, and related documentation while helping ensure a seamless experience for both residents and property teams. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast-paced real estate environment.

The Opportunity

As a Lease Administrator, you will play a key role in supporting lease administration and maintaining the accuracy of resident and property records. Responsibilities include:

• Oversee the preparation, review, and execution of residential lease agreements, ensuring all documentation is complete, accurate, and compliant with applicable regulations and company policies.
• Maintain organized, current lease files and supporting documentation in accordance with established procedures.
• Serve as a point of contact for residents and property management teams regarding lease inquiries, renewals, modifications, and related matters.
• Communicate lease terms clearly, address questions, and coordinate lease renewal processes, including negotiations and required documentation.
• Manage lease terminations and ensure all associated records and paperwork are completed accurately and in a timely manner.
• Monitor and track rent payments, adjustments, concessions, and other financial details associated with lease agreements.
• Review vacancy leases for accuracy and completeness and abstract and interpret residential lease documents.
• Coordinate resident move-ins and move-outs, including security deposit refunds and related documentation.
• Process annual apartment registrations and generate lease renewals while monitoring upcoming lease expirations and ensuring timely follow-up.
• Maintain accurate resident and lease information in property management systems and generate reports related to lease status, expirations, and other relevant metrics.
• Stay informed of applicable local, state, and federal regulations affecting residential lease administration, including New York City Rent Stabilization requirements.
• Coordinate with legal counsel and internal departments on lease-related questions and compliance matters, as needed.
• Partner with property management teams to resolve resident inquiries and provide guidance regarding lease terms and documentation.
• Maintain an on-site presence and move throughout the property as needed to communicate with residents, employees, vendors, and visitors.
• Perform additional responsibilities as needed to support the lease administration and property management teams.

Who We're Looking For

• A minimum of one (1) year of residential real estate lease administration experience.
• Familiarity with New York City Rent Stabilization laws and residential lease requirements.
• Proficiency with Microsoft Office and property management platforms, including iLuvLeasing, On-Site, and Yardi.
• Strong attention to detail and the ability to review, interpret, and maintain accurate lease documentation.
• Excellent organizational and time management skills, with the ability to manage multiple deadlines and priorities.
• Strong written and verbal communication skills, with the ability to interact professionally with residents and internal teams.
• Ability to work independently while collaborating effectively with property management and other departments.
• Valid New York State Real Estate License, or the ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.
• Must be authorized to work in the United States.
• Availability to work weekends, including Saturdays and Sundays.

Compensation & Benefits

$31.25 - $33.66 per hour, plus performance-based incentive compensation opportunities, and a comprehensive benefits package.

Why Rose Associates?

At Rose Associates, we believe our people are our greatest asset. As we continue to grow across the Northeast, we offer opportunities to build your career, strengthen your skills, and make a lasting impact in the communities we serve. Join a team where experience, innovation, and collaboration come together to create exceptional places to live.

Founded in 1925, Rose Associates has spent a century shaping the residential real estate landscape. Today, we own, develop, and operate more than 40,000 residential units across approximately 250 properties, partnering with private owners and institutional investors throughout the Northeast.

As a woman-owned business led by CEO Amy Rose, we pride ourselves on a culture of belonging, inclusion, and professional growth. Our success is driven by the expertise of our people, our commitment to exceptional resident experiences, and our ability to continually evolve in an ever-changing industry.

For the past three years, Rose Associates has been the top-rated manager for resident satisfaction in the United States on the Kingsley Surveys platform among its peer group.

Work Environment & Equal Employment Opportunity

This is an on-site position requiring regular interaction with residents, property management teams, vendors, and visitors, as well as movement throughout the property to support lease administration and operational needs. The role may require ascending and descending stairs and working in varying environmental conditions. Depending on assigned responsibilities, employees may enter occupied residential apartments and other areas where domestic pets may be present.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Beware of Recruitment Fraud: We are committed to protecting job seekers from recruitment fraud. Please be aware that all official communication regarding opportunities with our firm will come exclusively from an email address ending in @RoseNYC.com. We will never request payment, financial information, or sensitive personal documentation during the application process, and we will never extend a job offer without first conducting a formal in-person interview. If you receive a message that appears suspicious or does not originate from this domain, please mark it as spam or phishing and report it to us directly at [email protected].