Administrative Coordinator 3

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

910076 Pediatric Adolescent Med

Work Shift:

UR - Day (United States of America)

Range:

UR URG 104 H

Compensation Range:

$19.04 - $26.63

Responsibilities:

Coordinates and distributes various provider schedules to maintain continuity of clinical operations. Compiles, organizes, and maintains records of business transactions. Maintains moderately complex indexes and files. Types correspondence, reports, and other materials. Conducts information retrieval and data entry. Opens, sorts and routes incoming mail, answers correspondence and prepare outgoing mail. Maintains and update filing, inventory, mailing and database systems. Operates office machines such as photocopiers and scanners, voice mail systems and personal computers. Completes and mails bills, contracts, policies, invoices and checks. Compile, copy, sort, and file records of office activities. Answers phones, direct calls and take messages. Often provides work directions to junior level staff.

ESSENTIAL FUNCTIONS

• Manages calendars, schedules meetings, and coordinates travel arrangements. Prepares and edits documents, presentations, and reports. Handles correspondence, including email, mail, and phone communications. Maintains filing systems and ensures document organization and confidentiality.
• Prepares, coordinates and distributes schedules for rotating fellows, residents and medical students. Prepares monthly provider/fellows on-call schedules in coordination with Q-Genda.
• Works closely with the department team to pull and organize relevant data for given department.  Maintains a comprehensive understanding of the respective database, policies, and norms to ensure efficiency in in the department.
• Serves as department point of contact for certain tasks. Assists in planning and executing departmental projects and events. Communicates with departments and outside entities by answering phones, monitoring central email inboxes, distributing notices, and coordinating supply requests (office and medical).
• Provides general office backup, including assisting with payroll, billing, and reimbursements as needed.  
• Other duties as assigned

MINIMUM EDUCATION & EXPERIENCE

• High School diploma or equivalent and 2 years of relevant experience required
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

•  Communication and MS Office Suite strongly preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.