Lifehouse Agency

Provides life-skills training and advocacy

Office Manager

Administrative SupportConfirmed live in the last 24 hours

Full-timePetaluma, CA, USA

About the Job

Requirements

At least four years of office management, administrative management, or executive assistant experience.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Initiative, good judgment, and strong follow-through.
Ability to manage multiple priorities and work independently.
A professional, welcoming, and service-oriented approach.
Proficiency with Microsoft Office and ability to learn new software and databases.
Ability to maintain confidentiality and handle sensitive information appropriately.
Flexibility and adaptability when priorities change.
Ability to drive for work-related purposes as needed.

Responsibilities

Manage the day-to-day administrative operations of the North Bay office.
Provide administrative support to the Director of Programs & Operations and North Bay teams.
Serve as a primary point of contact for office needs, calls, visitors, vendors, and correspondence.
Coordinate office supplies, equipment, maintenance, mail, shipping, invoices, and other operational needs.
Maintain common areas and ensure the office is welcoming, organized, and well stocked.
Coordinate equipment repairs, vendor services, and technology needs with IT.
Maintain office records, databases, spreadsheets, and program documentation.
Coordinate team meetings, including scheduling, materials, minutes, and follow-up.
Support events, communications, flyers, and other materials that showcase Lifehouse programs and services.
Open and secure the North Bay office at the beginning and end of the workday.

Office Manager - North Bay

Lifehouse Agency · Petaluma, United States · — · Posted 2026-10-02

Workplace: on_site

Department: Programs

Description

Are you organized, resourceful, and the person who makes things happen? Join Lifehouse!

Lifehouse is looking for an organized, resourceful, and people-focused Office Manager to

keep our North Bay office running smoothly and support the staff and programs that make our

mission possible. You’ll be the go-to person for day-to-day office operations, working with staff,

vendors, visitors, and departments across Lifehouse.

If you enjoy variety, solving problems, staying one step ahead, and creating a welcoming and

well-organized workplace, this could be the role for you!

What you will do:

Manage the day-to-day administrative operations of the North Bay office
Provide administrative support to the Director of Programs & Operations and North Bay teams
Serve as a primary point of contact for office needs, calls, visitors, vendors, and correspondence
Coordinate office supplies, equipment, maintenance, mail, shipping, invoices, and other operational needs
Maintain common areas and ensure the office is welcoming, organized, and well stocked
Coordinate equipment repairs, vendor services, and technology needs with IT
Maintain office records, databases, spreadsheets, and program documentation
Coordinate team meetings, including scheduling, materials, minutes, and follow-up
Support events, communications, flyers, and other materials that showcase Lifehouse programs and services
Open and secure the North Bay office at the beginning and end of the workday

What you will bring:

At least four years of office management, administrative management, or executive assistant experience
Strong organizational skills and excellent attention to detail
Excellent communication and interpersonal skills
Initiative, good judgment, and strong follow-through
Ability to manage multiple priorities and work independently
Professional, welcoming, and service-oriented approach
Proficiency with Microsoft Office and ability to learn new software and databases
Ability to maintain confidentiality and handle sensitive information appropriately
Flexibility and adaptability when priorities change
Ability to drive for work-related purposes as needed

Why you would want to join us:

Make a difference supporting an organization that improves the lives of people with developmental disabilities
Be the person who makes things happen and helps keep a busy office running smoothly
Enjoy variety with a role that touches operations, programs, events, technology, and people
Work with a supportive team committed to Lifehouse’s mission and the people we serve

Compensation and Benefits

Full time, in person role
Pay up to $75,000 if annualized
Health, dental, and vision insurance
401(k) with matching
Paid time off
Life and disability insurance
Employee assistance program

What are you waiting for? Apply today! Join us today and make a difference!

Lifehouse is an Equal Opportunity Employer.

Apply

Apply at Lifehouse Agency

About the Company

Lifehouse Agency

Provides life-skills training and advocacy

Lifehouse Agency supports people with developmental disabilities by providing life-skill training, community integration, advocacy, referral and information since 1954. It helps individuals gain independence and participate in their communities through structured programs and personalized support. The approach combines practical skill-building with ongoing advocacy and access to resources, delivered in an atmosphere of respect and empathy. What sets Lifehouse apart is its long-standing, lifetime commitment to compassionate support and its focus on improving overall quality of life rather than one-off services. The goal is to empower people to live more independently, participate fully in their communities, and lead meaningful, informed lives.

Company size: 51-200
Company stage: Not listed
Total funding: Not listed
Headquarters: San Rafael, CA
Founded: Not listed

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