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Jones Lang LaSalle

Advises on and manages commercial real estate

Facilities Coordinator

Facilities ManagementConfirmed live in the last 24 hours
Full-timeCarlos Spegazzini, Buenos Aires Province, ArgentinaNo salary listed

About the Job

Requirements

  • A technical or engineering qualification is required; preferred disciplines include electromechanical, electrical, mechanical, industrial, refrigeration, or a related field.
  • Current registration with the applicable professional council, such as COPIME or CACAAV, is required in Argentina for the technical services at the site.
  • Two years of experience in facilities, building maintenance, or coordinating soft and hard services vendors is desirable, especially in calibration and qualification of cold rooms.
  • Two years of administrative experience handling purchase orders, invoice control, payment follow-up, and vendor documentation is desirable.
  • Ability to coordinate operations, prioritize work, and follow up on tasks.
  • Ability to use tracking tools such as spreadsheets, reports, and documentation.

Responsibilities

  • Provide administrative and operational support for Merck Argentina's three sites: Tronador, Martínez, and Spegazzini.
  • Prepare, issue, track, and control vendor purchase orders, including quotations, scope, and acceptance confirmations.
  • Enter, control, and track invoices with purchase order–service–invoice traceability, and coordinate service payments according to internal processes.
  • Control, submit, and track vendors' legal and compliance documentation for authorization and site access.
  • Maintain operational records for vendors, expirations, evidence, reports, and service documentation.
  • Support the Facility Manager in coordinating soft services, including cleaning routines, additional service needs, inspections, and resolution of service deviations.
  • Manage supplies, including stock checks, replenishment, and orders for hygiene, restroom, kitchenette, cafeteria, and other site needs.
  • Coordinate coffee machines, including supplies, maintenance, service tickets, renewals, and vendor changes.
  • Coordinate pest control scheduling, visits, reports, and action plans.
  • Verify service quality and schedule compliance, and handle vendor complaints.
  • Support the Facility Manager in coordinating preventive and corrective building maintenance with vendors and technical teams.
  • Track work and interventions related to critical building systems, including fire protection systems, inspections, maintenance, reports, and closure of observations.
  • Coordinate minor construction work, including surveys, quotation requests, planning, execution checks, acceptance, and closeout.
  • Maintain technical records, including reports, certificates, execution evidence, and service records.
  • Coordinate calibration and qualification of cold rooms with specialized vendors.
  • Schedule interventions, coordinate access, verify certificates and reports, and maintain documentary traceability for cold-room work.
  • Track corrective actions and closure of nonconformities and deviations.
  • Coordinate vendors' daily scope, schedules, access, deliverables, and compliance.
  • Support basic site operating-budget control through purchase order and invoice tracking and reporting.
  • Identify process improvement opportunities in document organization, response times, and standardization of controls.

About the Company

Jones Lang LaSalle

Advises on and manages commercial real estate

Jones Lang LaSalle, known as JLL, advises property owners, occupiers and investors on commercial real estate worldwide. Its teams broker leases and property sales, arrange financing, value assets, manage buildings and workplaces, and oversee construction projects for businesses, institutions and governments. LaSalle Investment Management invests client capital in private property and real estate securities, while JLL Technologies develops workplace software and data tools. The company earns commissions, service fees, investment management fees and software revenue, with some client operating costs reimbursed through contracts. JLL took its current form through a 1999 merger and is headquartered in Chicago, Illinois.

Company size
10,001+
Company stage
IPO
Headquarters
Chicago, IL
Founded
1999

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