Accounting/Fiscal Manager 1 - Department of Neuroscience

Job Description Summary

This position serves as the Department of Neuroscience Accounting/Fiscal Manager I and reports to the Department Administrator. This position is responsible for financial management and analysis, reporting, reconciliations and budget preparation. This role provides oversight of procurement, asset
management, and student funding. This position also provides billing support for CBI. Strong analytical skills are essential to success.

Success in this role requires strong analytical and problem solving skills, proficiency in Microsoft Excel, and demonstrated ability in financial reporting and analysis. The ideal candidate will demonstrate strong organizational skills, initiative, and the ability to independently manage responsibilities and prioritize work effectively.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000983 COM NEURO RES Administration CC

Pay Rate Type

Salary

Pay Grade

University-GEN11

Pay Range

67,728.00 - 94,758.00 - 121,890.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Description Summary:

This position serves as the Department of Neuroscience Accounting/Fiscal Manager I and reports to the Department Administrator. This position is responsible for financial management and analysis, reporting, reconciliations and budget preparation. This role provides oversight of procurement, asset management, and student funding. This position also provides billing support for CBI. Strong analytical skills are essential to success.

Success in this role requires strong analytical and problem solving skills, proficiency in Microsoft Excel, and demonstrated ability in financial reporting and analysis.The ideal candidate will demonstrate strong organizational skills, initiative, and the ability to independently manage responsibilities and prioritize work effectively.

Job Duties:

25% Financial Management and Reporting of Unrestricted Funds:

• Manages all accounting and financial reporting of University, MUSCP, and MUSCF accounts for the Department of Neuroscience including faculty start-up funds, department expenses, endowments, department allocations, institutional support, and other agreements and allocations. Must have a strong understanding of all revenue streams and expenses for the department to ensure budgetary compliance.
• Develops and performs complex financial analysis, and distributes reports to faculty and department leadership. Works in tandem with grant managers to provide current, accurate reports that are easily accessible and give PIs an understanding of their total portfolio on a monthly basis.
• Responsible for day to day approval, oversight, and initiation of WorkDay processes like approving expenditures, journal entries, deposits, and customer invoicing.
• Manages and monitors personnel efforts and expenses on unrestricted funds. Creates payroll accounting adjustments, ASWs, and other costing allocation changes as needed. Keeps department personnel funding spreadsheet up to date and monitors pending grant/bridge funding.
• Conducts revenue, operating, and payroll reconciliations and advises on revenue/expense variances and other ways to mitigate costs. Must have a strong understanding of reporting and accounting practices as well as experience with creating financial reports through Excel or Drive.

25% Grant Management and Reporting:

• Supports grant managers by creating and distributing monthly reports for spending, and budget to actuals for restricted funds to faculty and leadership within the department for federal, state, and foundation grants.
• Alerts PIs, grant managers, and department leadership for variances and burn rate on spending. Ensures accounts for other University Core services are posted correctly and updated before expiration.
• Analyzes past and current data on a continuous basis and makes recommendations for corrective actions as needed. Stays current on correct FDM and ledger account usage. Keeps department FDM spreadsheet up to date and accurate.
• Creates workbooks with grant managers and actively participates in meetings with faculty for 12 month retrospective/18 month prospective financial planning and funding.
• Works with department grant managers and coordinators effort reporting process ensuring compliance with Federal, State, Institutional, and agency guidelines.
• Supports the ARC and COBRE grants by distributing spending reports to PIs and department leadership, including cost share accounts.

10% Department Assets, Equipment, and Spend(Procurement):

• Serves as the department Pcard liaison and monitors other card holder activity to ensure compliance and record keeping. Approves requests and ensures funds are available for purchases.
• Ensures correct expenses are posted to the appropriate accounts and follow institutional guidance. Monitors open purchase orders and other transactions to ensure they post in the correct fiscal period.
• Oversees annual inventory process with the Department of Neuroscience Operations coordinator and maintains current records of assets/surplus. Verifies large purchases are appropriately tagged as assets and correct accounting procedures are followed.
• Oversees and manages procurement activities to include Pcard purchases, travel and personal reimbursements, recruitment expenses, oversight of faculty professional allowance, assigning appropriate funding sources, and correcting errors. Create journal entries and other accounting adjustments as needed.

10% Annual Budget and Faculty Contracts

• Supports the annual budget process and tracking variances throughout the year. Analyzes past and current data on a continuous basis and makes recommendations for corrective actions as needed. Projects annual reserve usage and tracks throughout the year. Creates journal entries to ensure accounts are up to date for scheduled transfers and reconciled by fund type on a quarterly basis.
• Creates internal budget documents for start up funds, department funds, and discretionary spending accounts and enters budgetary information into Adaptive Planning software for personnel, transfers, operating expenses, and revenue.
• Creates and distributes monthly reports for cash balance, available balance, and budget to actuals for unrestricted funds to faculty and leadership within the department.
• Supports department administrator with annual faculty contracts and compensation plan calculators.

15% CBI & Cores Financial Management Support:

• Supports monthly billing and invoicing for CBI and other Neuroscience Cores. Works closely with Grants Administrator and Core directors to ensure compliance and participates in biannual Rate Study review process.
• Creates and distributes reports to Core directors in a timely manner. Ensure transfers and revenue have been received and accounts are current.
• Updates monthly budget to actual reports for Core directors with notes for variances and projected revenue. Meets with Core directors monthly to review finances and discuss any changes or potential issues.

10% Training Grants and Student/Trainee Support:

• Collaborate with Neuroscience Grant Managers and HR Coordinator, MUSC central offices, and College of Graduate Studies to manage the onboarding and offboarding of students and trainees. Serve as liaison between students, postdocs, faculty and the College of Graduate Studies.
• Works with Neuroscience HR coordinator to ensure timely processing of student information is completed in WorkDay for profile creation, FTE, and payroll or stipend payment set up is complete. Ensures correct WorkDay worker profile is active and creates supplier profile and others as needed.
• Work closely with the Neuroscience Graduate Coordinator, T32 leadership, HR coordinator, and Grant Managers to manage completion of all associated paperwork required, including mentor forms, stipend payments, tuition payments, and others as needed. Keeps department folders current with information. Reconciles expected expenditures and communicates with mentors about funding.
• Monitors eRA Commons for the T32s to ensure trainee appointment/terminations are accurate and SoA are attached to stipends. Supports T32 annual budget process and reconciliations.
• Maintains internal documentation on various processes and data to track timing of payment processing, tuition payments, and schedule of future activities.

5% Special Projects:

• Assist with special projects and initiatives related to financial management and strategic planning.
• Participate in system wide initiatives and meetings to represent the department and improve processes.
• Provide NBHI3 leadership and program manager with financial spending analysis and details on a quarterly basis.

Additional Job Description

Minimum Requirements: A bachelor's degree with accounting courses and five years professional experience in a related area such as accounting, auditing, banking or finance. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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