Assistant Company Secretary

Job Description

Unfortunately we are unable to offer sponsorship for this role. 

37.5 Hours per week. Monday - Friday.  9.00am - 5.00pm (Flexible) Hybrid role. 

Purpose of the post: 

The purpose of this role is to two fold.  Firstly, to provide administrative support to the Company Secretary.  In this role you will support meeting the Statutory requirements of the Eurofins Group’s UK and Ireland legal entities in a timely manner.  The role includes ensuring that the Group’s UK and Ireland companies comply with Group corporate governance as set out in the internal “Spending & Contracting Authority” directive.  Secondly to work with the Company Secretary to ensure Legal and Compliance requirements are in place across the UK and Ireland Eurofins Group Companies by supporting with the coordination of compliance related activities.   

This position will offer the job holder an excellent opportunity to develop expertise in legal and compliance activities, as well gain further experience into Company Secretarial/Legal Counsel activities.  This is a great role for those starting out/early into their Company Secretary career.

• Provide day to day compliance and legal and company secretarial administration support and assistance to the Company Secretary
• Be responsible for ensuring all Eurofins UK and Ireland statutory company books, statutory records and regulatory filings are well maintained and up to date at all times
• Management and filing of Group’s intercompany service agreements to ensure recharge employees to non-UK Eurofins entities are set up in line with Group requirements
• Drafting board minutes, resolutions, and shareholder resolutions for UK and Ireland companies in accordance with statutory, regulatory and Group procedures
• Updating and maintaining the Group’s corporate data held in the Corporate Dataroom and on the Group’s data management system. 
• Assistance with drafting and management of intercompany service agreements for Group UK and Ireland companies
• Quarterly submission of representation letters to Group in accordance with audit requirements
• Maintaining the Group’s corporate structure data management system Developing a good understanding of key policies relevant to role to be able to advise key stakeholders on queries relating to policy and procedure
• Maintain robust systems and tracking to support the management of key tasks and responsibilities
• Responsible for maintaining the electronic Company Secretarial system (KUBE) with accurate information and records at all times
• Assist in the tracking of UK and Ireland companies’ compliance with key governance policies and compliance targets, guiding managers as needed around those policies and supporting education on policy content where necessary
• Responsible for the management of the allotment of shares and dividend payments
• Commercial NDA reviewing
• Support with mergers, acquisitions and liquidations
• Supporting with the facilitation of Board meetings
• Responding to email queries and calls relevant to the role
• Responsible for conducting the S&CA project and the Statutory Accounts filing on an annual basis
• Develop knowledge of Data Protection requirements and support the Company Secretary to provide advice to the business ensuring key measures are in place

Qualifications

• A level English (or equivalent qualification)
• Further A level qualifications with 3 + years’ experience in dealing with legal processes and  regulatory authorities, preferably gained in a large complex group.
• Good Word, Excel, Outlook and document management skills
• Experience in a Paralegal or Company Secretarial role in a commercial environment that required compliance with process, systems and high levels of accuracy
• Excellent verbal and written  communication skills, with the ability to write clearly and concisely
• Strong business acumen
• Good keyboard / typing skills
• Methodical with strong organisation and prioritisation skills
• High level of accuracy and attention to detail
• A self-starter prepared to lead an agenda directly with senior managers and internal stakeholders
• Proactive, willing to reach out to find an answer when needed
• Can take in and process information, processes and systems
• Trustworthy, experienced and capable of keeping confidential information confidential
• Team Player with strong communication skills

Additional Information

Benefits

At Eurofins we are growing, innovating and always learning. We celebrate the achievements of our employees through annual long service awards, recognise our colleagues special life events, and we are committed to charitable causes through global fundraising activities.

As a Eurofins employee you will benefit from:

• Enhanced Annual Leave Entitlement
• Annual Leave Sellback Scheme
• Additional Annual Leave at Employees set service dates   
• Company Pension Plan
• Life Assurance Scheme (4 times annual salary)
• Healthcare Cash Plan (6+ months service)
• Enhanced Maternity, Adoption and Paternity Schemes
• Employee Assistance Programme – 24/7 confidential
• Health and Wellbeing Programmes
• Worldwide career opportunities
• We also have in place rewards recognising the great work our employees deliver, their dedicated service and celebrating special life events.

What Happens Next
Our people are the backbone of what we do, so it's incredibly important we find the right individuals to join us. As a potential new recruit you'll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and it's requirements, this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths. 
 
Your data 
As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
 
Closing Date
We reserve the right to close or extend this position depending on application numbers. Therefore we would urge candidates to submit an application as early as possible.
 
Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately, on this occasion your application has been unsuccessful. 

We support your development! Do you feel you don’t match 100% of the requirements? Don’t hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: https://careers.eurofins.com/