Office Manager/Receptionist

Karman Industries

Karman Industries is a Torrance-based thermal technology company building the backbone for giga-scale AI infrastructure. Founded by a team from SpaceX, Rocket Lab, and GE, Karman is moving beyond legacy cooling with the launch of the HPU (Heat Processing Unit)—a new category of thermal architecture designed for the 100kW+ rack era.

The HPU shrinks the exterior mechanical yard by up to 80% while reducing peak energy consumption by 10%+. Unlike traditional systems, the Karman HPU provides zero-water (WUE 0) cooling that ensures high-TDP GPUs and HBM4 memory stay at optimal thermal setpoints without throttling.

Founded in 2024, we’re a fast-growing team of passionate professionals dedicated to making a tangible impact on the future of humanity. We design, build, and test real hardware, and we lead with ownership: you’ll own your work from concept to hardware and help shape how we scale. Our values are Ownership, Performance Excellence, Radical Transparency, and Customer-Centricity.

Join us in our mission to transform the industry and contribute to a more sustainable world.

Office Manager/ Receptionist

Karman Industries is seeking an Office Manager/Receptionist to be the welcoming face of our Gardena headquarters and the operational backbone that keeps our office running smoothly day to day. You'll be the first-person visitors and candidates meet, the person who owns how it feels to work out of our office, and a dependable extra set of hands for the leadership team when calendars or travel plans need quick support. This is a great fit for someone who loves being the person who keeps things organized, running, and genuinely enjoyable to be around.

Key Responsibilities

• Greet and welcome visitors, candidates, and guests, ensuring a warm and professional first impression of Karman

• Support onsite guest experience, including VIP hospitality for partner and investor visits

• Serve as the operational backbone of Karman's HQ, owning the day-to-day environment so the team can focus on their work

• Own office supply, lunch & snack and inventory management across common areas and workspaces

• Coordinate new hire onboarding logistics: workspace setup, equipment, access, and day-one readiness in partnership with HR and IT

• Own branded merchandise programs, including vendor sourcing, inventory management, and coordination of swag for onboarding, events, and partner gifting

• Own end-to-end planning and execution of company events, offsites, all-hands, and culture programming

• Act as a culture champion, helping reinforce Karman's values through the everyday office experience, not just big events

• Provide ad-hoc calendar support and book travel (transportation, accommodations, itineraries) for members of the leadership team as needed.

Qualifications

• 1+ years of experience in an office administration, front desk/reception, hospitality, or customer-facing role

• Comfortable juggling multiple priorities in a fast-paced, in-person environment

• Strong interpersonal skills and a genuine, welcoming presence

• Highly organized and detail-oriented, with good judgment on what needs attention first

Role level to be determined during interview process

Karman Industries is an Equal Opportunity Employer; employment with Karman Industries is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Direct applicants only — we are not working with outside recruiters or agencies for this role.