Rush Enterprises

Integrated commercial vehicle retailer and services

Office Administrator

Administrative SupportPosted on Nov 13

Full-timeTimmins, ON, CanadaIn-person

About the Job

Requirements

A high school diploma or general education diploma (GED) is required.
Previous dealership experience is an asset.
Experience with SAP is an asset.
Competency in customer experience, administrative skills, time management, computer proficiency, and Microsoft Word, Excel, and Outlook is required.
A criminal record check is required.
A valid driver’s license and driver’s abstract are required.
Detail orientation and verbal and written communication skills are required.

Responsibilities

Ensure compliance with Occupational Health and Safety Act regulations and the company’s Health and Safety Policy.
Assist various departments with administrative requirements.
Answer phone calls and transfer them to the appropriate individual or department.
Receive mail and email correspondence and direct it to the appropriate individual or department.
Reconcile daily cash and credit and forward them to the proper department.
Monitor and maintain parts return, core return, and cash sales schedules, and take appropriate action to clear or adjust schedules.
Participate in reviewing and reconciling parts cycle counts and report to the Parts Manager.
Investigate cycle count variances.
Process invoices for payment.
Process purchase orders and resolve workflows, ensuring they are correct and adjusting them as required.
Issue purchase orders for office supplies and miscellaneous orders, including uniforms and cleaners.
File copies of all packing slips and invoices.
Provide administrative support to the Joint Health and Safety Committee.
Promote a healthy work environment.
Perform other related duties as assigned by management.

Rush Truck Centres of Canada is a part of the largest commercial vehicle dealership group, Rush Enterprises, in North America. We represent a wide range of industry-leading truck and trailer brands backed by parts, sales, service, collision repair, lease and rental support. With 22 locations in Ontario and almost 800 employees, we want the best and brightest dealership operations professionals to join our team.

The Office Administrator provides support to the dealership, ensuring services are provided in an effective and efficient manner who reports directly to the General Manger.

Responsibilities

Ensure compliance of all Occupational Health and Safety Act (OHSA) regulations, as well as the Company’s Health and Safety Policy.
Assist various departments with administrative requirements
Answer phone calls, transfer calls to appropriate individual or department
Receives mail, email correspondence and directs to appropriate individual or department
Reconcile daily cash/credit and forward to proper department.
Monitor and maintain schedules; parts return, core return and cash sales. Take appropriate action to clear or adjust schedules
Participate with the review and reconciliation of parts cycle counts and report to Parts Manager
Investigate cycle count variances
Process invoices for payment
Process purchase orders and resolve workflows ensuring that they are correct and adjust as required
Issue purchase orders for office supplies, miscellaneous orders i.e. uniforms, cleaners etc.
File copies of all packing slips and invoices
Provide administrative support to Joint Health and Safety Committee
Expected to have a positive attitude and promote a healthy work environment
Other related duties as assigned by management from time to time

Basic Qualifications

High school diploma or general education diploma (GED).
Previous Dealership experience is an asset.
SAP Experience is an asset.
Competency in the following areas: customer experience, administrative skills, time management, proficiency with computers; Microsoft Word, Excel, Outlook.
Detail oriented with excellent verbal and written communication skills.
Criminal Record Check
Valid Driver’s License
Driver’s Abstract

We Offer the following Benefits

Competitive wages
Comprehensive Group Insurance Benefit Plan including employer paid Medical, Vision and Dental Plans.
Retirement Savings Plan Contribution Plan
Disability Insurance
Employee Assistance Program
Career education training
Incentive Bonus
Excellent growth potential
Family oriented team environment

***We wish to thank all applicants for their interest in a career with Rush Truck Centres of Canada, but advise that only those selected for an interview will be contacted.

Minimum Pay Rate

CAD $21.00/Hr.
Maximum Pay Rate

CAD $26.00/Hr.

About the Company

Rush Enterprises

Integrated commercial vehicle retailer and services

Rush Enterprises runs a large network of Rush Truck Centers that act as one-stop shops for commercial vehicle customers. It sells new and used trucks, provides aftermarket parts, and offers service and repair, as well as financing, leasing, and rental options. Its customers include owner-operators, regional and national fleets, and government agencies, and it earns revenue from vehicle sales, parts and service, and financing. The company differentiates itself through its extensive dealer network and by offering a full range of related services in one place, making it easier for customers to manage their vehicle needs. Rush Enterprises’ goal is to be the main provider of commercial vehicle solutions by growing its network, services, and financing options to serve more customers in the expanding commercial vehicle market.

Company size: 1,001-5,000
Company stage: IPO
Headquarters: New Braunfels, TX
Founded: 1965

Recently Posted Jobs

Explore more opportunities at Rush Enterprises

See more jobs