Marketing and Office Associate

About the role 

We’re seeking a team-oriented and responsible Marketing and Office Associate to join our growing organization! Your mission is to make the SF office run smoothly (day to day and for special events) and support making the overall employee experience a competitive advantage for Ethos. In this position, you will support the planning and logistics involved with all local Bay Area events, overall San Francisco office logistics including partnering with HR and IT and generally keep the office organized, tidy, and running smoothly. The Marketing and Office Associate will partner with the People team to maintain processes and programs that foster company culture and help drive employee engagement and with the Chief of Staff to administratively support the executive team. You will also work closely with the Partnerships Marketing team to help coordinate monthly and quarterly onsite events for major partners.  

Duties and Responsibilities:

• Be the culture champion for the San Francisco office, organizing events and advocating for how to make the workplace more engaging
• Organize logistics, catering and events for partnership marketing team (monthly and quarterly)
• Manage swag orders, inventory & management for employees and partners 
• Staff regular large events (50-200 people), reorganizing office, managing vendor communications, and working directly with clients
• Support and staff quarterly board meetings
• Receive, sort, and distribute incoming mail and deliveries, and process outgoing mail
• Manage visitor access (ie. badging, etc.) and provide a welcoming office environment 
• Oversee and manage groceries, kitchen supplies and catered meals throughout the week. Maintain a fully stocked pantry and clean dining area
• Be responsible for managing and organizing internal events (trainings, business meetings, volunteer events, happy hours, holiday events and team onsites/social events)
• Be responsible for the day-to-day relationship with the property manager in our SF Office
• Establish and maintain effective working relationships with Executive team, IT, People, Finance, Legal, and external vendors
• Ensure new SF hires are properly set up in the office (desk, computer, key card access to the building and office suite, etc.)
• Purchase supplies, run office-related errands and be point of contact for office equipment needs
• Set up, maintain, and keep organized conference rooms, supply storage, various office resources, etc. 
• Perform administrative duties, maintain files, and organize documents as necessary; etc
• Be responsible for administrative support for members of our Executive team
• Support our executive team Sr. Executive Assistant on certain larger projects and during exceptionally busy times
• Support Chief of Staff/VP of Communications with adhoc projects including offsites, employer branding and social media 

Qualifications and Skills:

• Have a passion for creating a welcoming office environment
• Love to plan a good party
• Expert communicator with an open mind and positive attitude 
• Social media friendly
• Highly organized multitasker who works well in a fast-paced environment 
• Willingness to learn and to grow with the company
• Prior experience handling office responsibilities, experience in customer service, or related field a plus
• Passion for delivering a high-level of customer service and confidence in managing a range of stakeholders
• Proficient computer skills, including Google Suite (Docs, Sheets, Slides, etc.), scheduling appointments/updating calendars
• Able to come into our San Francisco office at least 3 days a week

#LI-Hybrid #LI-JA1

The US national base salary range for this full-time position is $28 - $38 hourly. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. 

Please note that the compensation details listed in US role postings reflect the base salary only and do not include applicable bonus, equity, or benefits. 

You can find further details of our US benefits at https://www.ethoslife.com/careers/