Unit Secretary

The Stem Cell Transplant Unit has an exciting opportunity for a Full-Time Unit Secretary. The Unit Secretary performs a variety of clerical and administrative duties, including responding to general inquiries and questions, in order to ensure the efficient and effective operation of the department.

CORE JOB FUNCTIONS:

• Answers telephone, screens and routes calls to appropriate destination, recording accurate messages when necessary.

• Greets staff and visitors, and announces arrival to appropriate staff.

• Schedules appointments and ensures the office calendar up-to-date.

• Arranges meetings, to include any required catering needs for the meeting, and handles travel arrangements.

• Provides general information about department operations.

• Compiles information in order to assist department leadership in managing the budget and inventory.

• Orders supplies for the department as needed.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS:                                         

• High school diploma or equivalent

• Valid American Heart Association (AHA) Basic Life Support (BLS) certification

• Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• Ability to accurately prepare and maintain records, files, reports and correspondence

• Ability to communicate effectively in both oral and written form

• Ability to recognize, analyze and solve a variety of problems

• Ability to process and handle confidential information with discretion

• Proficiency in computer software (i.e. Microsoft Office)

The above statements are intended to describe the general nature and primary responsibilities of this job classification. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job. This a job profile description and not all duties may be assigned to a specific position in each individual department.