Mechanical Project Manager

Aaron Plumbing & Heating Co.Regular

JOB SUMMARY: 

The Mechanical Project Manager oversees the planning, execution, and financial performance of mechanical construction projects across a variety of client sectors. This position develops and implements project-specific safety and quality control plans, establishes staffing and work plans, manages project schedules and budgets, and coordinates subcontractors, materials, equipment, and logistics. The Mechanical Project Manager monitors costs, forecasts project performance, prepares financial reports, collaborates with the estimating team on proposals and budgets, and may prepare estimates for smaller projects. The role is responsible for delivering projects safely, on time, within budget, and in accordance with contract requirements and applicable mechanical codes and standards.

ESSENTIAL FUNCTIONS:

• Lead the planning, coordination, and execution of mechanical construction projects, working closely with the Estimator, Superintendent, Health, Safety, and Environmental personnel, Project Engineers, and Foremen to plan, organize, and direct activities that ensure the successful completion of the project.
• Establish project objectives, policies, procedures, work plans, and performance standards within the boundaries of corporate policy and contract specifications.Develop and oversee the implementation of a project-specific safety plan. Review Job Loss Analyses (JLAs) and other safety documentation for applicability and compliance.
• Ensure the project quality control plan is implemented and verify that mechanical installations, testing, inspections, and documentation comply with contract documents, approved submittals, manufacturer requirements, and applicable plumbing, mechanical, fuel gas, and energy codes.
• Monitor and control projects utilizing onsite management staff to ensure the project is completed safely, on schedule and within budget.Develop, review, and maintain project budgets, cost forecasts, and financial projections, identifying potential cost overruns and implementing corrective measures as needed.
• Maintain the project schedule and ensure timely completion of project milestones and deliverables, communicating this information regularly to company management, the owner, and subcontractors.
• Collaborate with accounting and project controls personnel to maintain accurate financial records and job cost information for the contract, safeguarding company interests and fostering positive relationships with customers and subcontractors.
• Update and review with company management projected contract revenue, cost-to-complete, and cash flow projections monthly.
• Review project estimates and budgets along with plans, specifications, and scopes of work, and develop resource lists and schedules necessary to accomplish work.
• Manage project documentation, including RFIs, submittals, change orders, pay applications, claims, correspondence, and closeout documentation, as applicable.
• Review contracts, scopes of work, specifications, subcontractor agreements, and vendor requirements to identify project obligations, risks, and potential cost or schedule impacts.
• Procure and manage the requisition, submittal approval, fabrication, delivery, and storage of mechanical equipment and materials, including piping, valves, fixtures, pumps, boilers, heating equipment, ventilation equipment, controls, and related components needed for timely and efficient project completion.
• Coordinate with owners, engineers, subcontractors, vendors, field leadership, and internal departments to resolve project issues and maintain project progress.
• Identify and manage project risks related to scope, schedule, cost, procurement, staffing, logistics, constructability, and other project requirements.
• Obtain necessary permits and land-use agreements and other approvals as required by the project.
• Provide Equipment Manager with project equipment lists, utilization forecasts, mobilization schedules, maintenance, and repair needs.
• Ensure compliance with applicable contract conditions, permits, and reporting requirements.
• Interpret and explain plans and contract terms to administrative and field staff, including job cost coding and quantity tracking.
• Act as the company's representative in project meetings, ensuring effective communication and alignment with project goals.
• Revise and update pricing for change orders and impact adjustments as needed throughout the project.
• Assist with managing the estimating job folders and bid preparation as needed.
• Coordinate project turnover and closeout activities, including punch-list completion, as-built documentation, operations and maintenance manuals, warranties, final documentation, and acceptance requirements.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

SUPERVISORY FUNCTIONS:

This position supervises some project staff as needed.

KNOWLEDGE, SKILLS, & ABILITIES:

• Strong knowledge of construction project management principles, methodologies, and best practices, including project planning, scheduling, budgeting, resource allocation, and performance monitoring.

• In-depth knowledge of field construction concepts, practices, and procedures, with a focus on plumbing, heating, HVAC, piping, and other mechanical systems.
• Strong working knowledge of plumbing, heating, HVAC, piping, and other mechanical construction systems, methods, materials, and applicable codes.
• Familiarity with construction, architectural, and building industry standard operating procedures.
• Knowledge of construction project scheduling, subcontractor management, submittals, RFIs, change management, procurement, and quality control procedures.
• Knowledge of fiscal management principles, including budgeting, cost estimation, and cost-to-completion projections, as well as understanding fixed-rate and reimbursable contracts.
• Ability to create, interpret, and understand complex construction documents, plans, contracts, scopes of work, and specifications.
• Skilled in preparing accurate budgets, cost estimates and managing project finances.
• Proficient in using standard business applications such as Microsoft Office Suite, with the ability to learn and effectively utilize construction management, scheduling, estimating, and accounting software.
• Strong ability to organize resources, establish priorities, meet deadlines, and effectively manage time.
• Ability to monitor project costs, prepare accurate financial forecasts, analyze budget variances, and communicate financial performance to company management.
• Excellent analytical skills with the ability to assess data, forecast project needs, identify risks, and make informed decisions.
• Capable of identifying complex issues, performing basic mathematical computations, and exercising resourcefulness to resolve problems.
• Strong interpersonal and communication skills, with the ability to actively listen, negotiate, and provide high-quality customer service to internal and external stakeholders.
• Ability to manage multiple projects simultaneously, ensuring deadlines are met and objectives are accomplished.
• Demonstrated ability to collaborate effectively with colleagues, customers, vendors, and other departments.
• Capable of exercising change management skills and adapting to evolving project needs.
• Highly self-motivated with the ability to work independently and stay productive with minimal supervision.
• Excellent verbal and written communication skills for routine reports, correspondence, presentations, and negotiating with clients and contractors.
• Ability to work productively under pressure and adjust work schedules to meet goals and deadlines.
• Strong commitment to conducting business ethically with customers, vendors, and co-workers.
• Ability to build strong working relationships with clients, ensuring excellent follow-up and customer satisfaction.
• Willingness to work flexible hours, including weekends and holidays, as necessary to meet project demands.
• Ability to travel to remote locations for work-related purposes, for extended periods of time (more than 25% of the time, as needed).
• Ability to operate a motor vehicle safely and efficiently when required for project needs.
• Understanding of the challenges and requirements of working on remote location construction projects.
• Capacity to thrive in a multi-project construction environment, adapting to varied client needs, project types, and job-site conditions.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Mechanical Engineering, Construction Management, or a related field; or an equivalent combination of education and directly related experience required.
• Five (5) years of experience in construction project management, project engineering, field management, or a related field required.
• Experience with Autodesk Civil 3D, HCSS HeavyBid, HCSS HeavyJob, and Spectrum accounting software preferred.
• Experience in construction projects in remote locations is highly preferred.
• Project Management Professional (PMP) certification or similar project management certification preferred.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
• Ability to pass a drug, driving, and background screening.

PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Aaron Plumbing and Heating Co. has a fast-paced, multi-tasking office and construction environment requiring efficient and effective performance. Work is performed in the office and at indoor and outdoor job sites. Flexibility in response to schedule and design changes, along with occasional overtime for immediate field support or bid preparation, may be required.

For the full job description including physical and environmental demands please reach out to [email protected]

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.