Fleet Coordinator - Infrastructure Management

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.  

Founded in 1963, Webber, part of Ferrovial Construction, is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community. Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada. Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions. Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology. As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology and vast resources.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.    
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description:

Position Summary

The Fleet Coordinator is responsible for managing and overseeing the daily operations of the company's vehicle fleet. This role involves coordinating vehicle maintenance, ensuring compliance with safety regulations, managing fleet-related documentation, and optimizing fleet efficiency. The Fleet Coordinator will work closely with drivers, mechanics, and the operations team to ensure that the fleet runs smoothly and efficiently.

Primary Duties and Responsibilities

• Monitor and manage the company's fleet of vehicles, including scheduling and coordinating regular maintenance, repairs, and inspections.
• Ensure that all fleet vehicles comply with local, provincial, and federal regulations, including safety standards, licensing, and insurance requirements
• Ensure that all operators are following and reporting Hours of Service in accordance with local, provincial and federal requirements.
• Maintain accurate records of vehicle inspections, repairs, maintenance schedules, and incident reports. Ensure that all necessary documentation is up-to-date and readily accessible.
• Monitor mechanic productivity, ensuring tasks are completed in a timely manner and recorded in the Garage Management Software.
• Manage and maintain inventory levels to ensure productivity by utilizing Garage management software.
• Plan and prioritize repairs and documentation to meet contractual obligations.
• Liaise with service providers, such as mechanics, towing services, and vehicle rental companies, to ensure timely and cost-effective services.
• Coordinate the scheduling of vehicles for various departments, ensuring the optimal use of the fleet and minimizing downtime.
• Review and negotiate repair / parts quotes.
• Reinforce safety protocols and procedures for mechanics, drivers and vehicles.
• Assist in the recruitment, training, and management of drivers, ensuring compliance with company policies and regulations.
• Generate regular reports on fleet performance, maintenance activities, and expenses for management review
• All other duties as assigned.

Knowledge, Skills & Abilities

• Working knowledge of heavy fleet, equipment and salt spreader systems an asset.
• Ability to work in fast-paced environment.
• Must be a team player and have strong analytical and problem-solving skills.
• Must be highly organized individual that is details driven.
• Have the ability to identify procedural deficiencies and implement corrective actions/solutions.
• Able to effectively communicate with internal and external stakeholders.
• Possess a thorough understanding of current Commercial Vehicle Operator's Registration (CVOR) policies and requirements.
• A working knowledge of Word, Excel, Outlook.

Education & Experience

• Experience in fleet maintenance, repair facility management (preferred)
• Graduation from high school or GED equivalent with specialized training in Fleet or Maintenance
• Valid driver's license required and a good driving record to drive company vehicle.

Work Conditions/Physical Demands

• Must be able to work in an open office environment where noise level is low - to moderate
• Must be able to work basic office equipment, such as laptops, keyboards, scanners/copiers, including packing, lifting and moving Fleet files when and if needed.
• The employee is regularly required to sit for long periods of time and occasionally stand.
• Use hands and fingers, reach with hands and arms.
• Vision abilities include close and distance vision and ability to adjust focus.
• Must practice safe work methods to remain accident and injury free.
• Constantly operates a computer and other office productivity machinery, such as calculator, copy machine, and printer.

The salary range for this position is $65,000 to $75,000 annually, depending on experience.

Webber and its companies (e.g. Webber, LLC, Webber Waterworks, LLC, Webber Infrastructure Management, Canada Limited, Ferrovial Webber Energy, LLC), is an equal opportunity employer committed to diversity and inclusion and we encourage applications from all qualified candidates, including those with disabilities. We will accommodate applicants’ needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require. Information received relating to accommodation will be addressed confidentially.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Webber, a Ferrovial company, and its group of companies, are equal opportunity employers. We treat all job applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws.

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