Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
Previous administrative support experience.
Five years of experience.
Computer proficiency with general office applications, including the Microsoft Office Suite, and advanced applications, including Adobe Acrobat.
Ability to work in the office at least three days per week.
Valid driver's license.
Responsibilities
Collaborate with project managers and executive staff to prepare letters, reports, and materials for client deliverables.
Organize, edit, and reproduce required submissions, narrative proposals, fee and scope proposals, and qualification statements.
Execute contracts as required, including requesting insurance and bonds and obtaining appropriate signatures.
Complete Excel spreadsheets and tables to assist with project monitoring.
Monitor and respond to emails and phone messages from internal staff and external clients.
Support general office operations and upkeep while assisting office staff.
Desired Qualifications
Graphic design skills at any experience level are preferred.
Knowledge of Deltek/Vantagepoint software or other accounting platforms is a plus.
Weston & Sampson is currently seeking a part time Administrative Assistant/ Technical Project Coordinator with 5 years of experience to work in our Worcester, Massachusetts office a few days a week.
What you’ll do:
Collaborate with project managers and executive staff in the preparation of letters, reports and materials for client deliverables.
Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.
Execution of contracts as required, this includes requesting insurances, bonds, and obtaining appropriate signatures.
Complete excel spreadsheets and tables that will assist in project monitoring.
Monitor and respond to emails and phone messages with internal staff and external clients.
General office operations and upkeep while supporting and assisting office staff.
What you will bring:
Previous administrative support experience.
Any level of experience with graphic design skills are preferred.
Ability to work in office a minimum of 3 days a week
Computer proficiency including, general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.
Ability to work independently, take initiative, set priorities and see projects through to completion.
Valid Driver's License
Hourly Pay Range: $25.00 - $34.00
Overview
Weston & Sampson is an 100% employee-owned, full-service environmental and infrastructure consulting firm made up of more than 1,000 professionals, who work together to develop innovative, cost-effective solutions for our clients. Since our founding in 1899, Weston & Sampson’s mission has been to protect, improve, and sustain the natural and built environment to enhance the quality of life. As we grow, we are seeking dedicated technical and professional individuals who want to collaborate on meaningful projects with a team that respects and values their ideas. Weston & Sampson offers a flexible work environment, competitive compensation, industry-leading benefits, and exciting career growth opportunities—all in a supportive and dynamic corporate culture that embraces diverse perspectives and recognizes people for their contributions.
Weston & Sampson is an Equal Opportunity Employer. We embrace the rich perspectives and experiences that arise from people of different races, ethnicities, cultures, sexual orientation, gender identities, ages, socio-economic statuses, abilities, and religions, as well as other untapped groups, within our Weston & Sampson family and the communities we serve. Weston & Sampson is committed to the principles of Inclusion, Diversity, Equity, and Access (IDEA). Our goal is to foster a sense of belonging and equitable representation across our organization and to empower our employees to incorporate IDEA values into the work they perform.
Your world is always changing, and so are we. Join us as we grow: https://www.westonandsampson.com/join-our-team/
A Note to Third-Party Recruiters:
Weston & Sampson coordinates all recruiting and hiring at our company. We do not accept unsolicited resumes from third-party recruiters, staffing agencies, or related firms. Resumes are only accepted if a signed agreement is in place. All unsolicited resumes will be considered the property of Weston & Sampson. Weston & Sampson is not responsible for any fees related to unsolicited resumes.