Administrative Assistant 3 - School of Business and Economics

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Position Title:

Administrative Assistant III - School of Business and Economics

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant III

Job Duties:

POSITION SUMMARY:

Provides general administrative support primarily to the Department Chairs of Accounting and Finance, Management and Marketing, Economics, and Military Science. Establishes, maintains, and ensures compliance of department records to ensure departmental goals. Tracks department funds and purchasing. May handle a variety of clerical, student support, and facility coordination duties. Additional project support for the Associate/Assistant Dean(s) for the School of Business and Economics may be requested as required.

RESPONSIBILITIES:

• Serves as a primary point of contact for the academic departments

• • Assist as receptionist in the South Hall office

• • Monitors general in-box and voice messaging systems
  • Refers inquiries to appropriate personnel

• • Serve as liaison with campus units that provide support for faculty, staff, and facilities - i.e., Department of Technology Services, Facilities Management, Parking and Police, Campus Reservations, etc.

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• • Assist faculty and staff members with registering for campus and off campus conferences or training and in securing travel arrangements and accommodations for said events

• • Advise faculty and staff on current standard policy and procedures including but not limited to travel regulations, state vehicles, Fast Copy, audio visual requirements, room reservations, etc.

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures

• Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements

• • With Chair guidance, prepare and submit for Dean approval:
    • Course schedules, corresponding faculty load reports and request to hire forms
    • Schedule change requests
    • Special Course Fee requests

• Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations

• • New employee technology and access requests
  • Provide first line assistance on matters relating to instructional technology equipment in South Hall classrooms, maintenance issues, and multifunctional devices (printer/copier/scanners).  Contact DoTS when requested for IT issues.

• Helps chairs and directors monitor department, unit or program budget and expenses, and may assist in the development of program budget and projections
  • Purchasing
    • Manage inventory and facilitate purchasing of office and classroom supplies for faculty and staff
    • Facilitate the purchase of and maintain appropriate documentation for approved special course fee materials
  • Budgeting
    • Periodically, compile summary of the department’s account status (projected balance or deficits) and report to the Department Chair if warranted
    • Prepare and process memos to transfer funds or re-allocation of expenses based on the nature of the expenses incurred.

• May provide operational guidance and training on day-to-day activities of student workers and program staff

• • Assist with Student Employment/Work Study process
    • Facilitate hiring of student workers as requested
    • Direct and coordinate the office functions performed by student clerical staff
    • Check quality of work
    • Approve student hours

• Help coordinate the CEBAH Award Reception in April, with assistance from other administrative personnel
  • Receive names of students involved from Registrar’s Office, student award processes
  • Send invitations and track RSVPs
  • Reserve room one year in advance
  • Manage the catering order
  • Event venue set-up and aid in distributing awards

Key Job Responsibilities:

• Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures

• Prepares and audits complex records, edits documents, and reviews work done by others

• Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

Department:

School of Business and Economics

Required Qualifications:

• Proficient in the use of Microsoft Office, particularly Excel, Word and Outlook

• Proven ability to:
  • Learn new/proprietary software programs (ex. Workday)
  • Use critical thinking skills to take instruction from multiple people and prioritize tasks
  • Maintain concentration and accurately complete tasks amid distractions and interruptions
  • Provide excellent customer service via the phone, email, and in-person
• Excellent judgment with sensitivity to personal and confidential information

• H.S. Diploma

Preferred Qualifications:

• One year or more of experience in an office environment

• Experience with multi-line telephone systems and networked multifunctional devices

• Understanding of and ability to apply best practices for maintaining personal workspace and office etiquette

How to Apply:

Applicants are required to apply online at Career Opportunities. UWRF will not consider paper, emailed or faxed applications.  Applicants are required to provide:

• Resume
• Letter of interest specifying qualifications and experience (cover letter)

Inquiries should be addressed to:
Dawn Hukai

Associate Dean and Search Chair

[email protected]

Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before October 28, 2026. 

The pay rate is $21 per hour.

A six-month probationary period is required.

Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 7.20%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to:
https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf

UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.

Confidentiality of Applicant Materials

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7). 

Title IX Notice 

As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator at [email protected]; the Department of Education’s Office for Civil Rights; or both. For more information, please see students.uwrf.edu/titleix. 

Criminal Background Check and Reference Check Policy 

Employment will require a criminal background check. It will also require you, your most recent employer, and all previous Universities of Wisconsin institutions and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per Universities of Wisconsin Administrative Policy 1275. 

Annual Security and Fire Safety Report (Clery Act)

The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at www.uwrf.edu/police/annual-security-and-fire-safety-report or call University Police at 715-425-3133 for a paper copy. 

Reasonable Accommodations 

UW-River Falls provides reasonable accommodations for applicants and employees with disabilities. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or an accommodation in applying because of a disability, contact [email protected] or 715-425-3518. 

Academic Freedom & Freedom of Expression 

The University is committed to academic freedom and freedom of expression, and provides all members of the University community the broadest possible latitude to explore ideas and to speak, write, listen, challenge and learn, pursuant to Regent Policy Document 4-21 Commitment to Academic Freedom and Freedom of Expression.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.