University of Massachusetts Medical School

Public academic health center educating, researching.

Administrative Coordinator 3

Administrative SupportConfirmed live in the last 24 hours

Full-timeWorcester, MA, USA$50k - $68kIn-person

About the Job

Requirements

A bachelor's degree in Business Administration, Management, Accounting, a related field, or equivalent experience is required.
At least 2 years of budgeting, accounting, administrative, or related experience is required.
Demonstrated supervisory ability is required.
Ability to communicate orally and in writing with individuals and groups is required.
Proficiency in Microsoft Office applications and databases is required.

Responsibilities

Participate in evaluating and implementing procedures and programs, and ensure that proper procedures are followed.
Evaluate methods and procedures or develop alternative techniques for processing work and improving department efficiency and effectiveness.
Develop, modify, and maintain the department's human resources database, oversee personnel action and payroll processing, maintain personnel files, and advise departmental personnel on human resources policies and procedures.
Maintain an ongoing administrative relationship with appropriate UMMS departments.
Issue correspondence pertaining to departmental issues.
Prepare position descriptions, requisitions, and advertisements for all department positions; interview and select office support staff in conjunction with faculty.
Administer the preparation and submission of grant proposals.
Maintain liaison with granting agencies and investigate potential grant projects and sources of grant funds.
Project, develop, and prepare budgets; supervise the distribution of funds and income generated.
Work with sponsor study monitors to prepare budgets and provide required documentation for government regulatory agencies.
Develop and prepare assigned monthly management reports.
Coordinate assigned special projects.
Perform other duties as required.

Overview

GENERAL SUMMARY OF POSITION:

Under the general supervision of the Director or designee, the Administrative Coordinator performs complex and varied financial and department administrative functions.

Responsibilities

MAJOR RESPONSIBILITIES:

Participate in the evaluation and implementation of procedures, programs, and ensure that proper procedures are followed
Evaluate methods, procedures or develop alternative techniques for processing work or improving operating the efficiency/effectiveness of Department
Develop and/or modify and maintain the Human Resource database for the Department, including oversight of all PA and payroll processing and maintaining personnel files. Advise departmental personnel on Human Resource policy and procedures
Maintain an ongoing administrative relationship with appropriate departments UMMS
Responsible for issuing correspondence pertaining to departmental issues
Prepare position descriptions, requisitions, and advertisements for all positions in the department. Interview and select office support staff in conjunction with faculty
Administer the preparation and submission of grant proposals
Maintain liaison with granting agencies and investigate potential grant projects and sources of grant funds
Project, develop and prepare budgets. Supervise dispersion of funds and income generated
Work closely with sponsor study monitors in preparing budget and providing all required documentation by government regulatory agencies
Develop and prepare monthly management reports as assigned
Coordinate special projects as assigned
Perform other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

Bachelor’s degree in Business Administration, Management, Accounting, a related field, or equivalent experience
2 years of budgeting, accounting, administrative, or related experience
Demonstrated supervisory ability and the skills to communicate with individuals and groups both orally and in writing
Proficiency in using Microsoft Office applications and databases

Additional Information

#LI-KR1

Compensation: 50000 to 68000 (USD)

About the Company

University of Massachusetts Medical School

Public academic health center educating, researching.

Public academic health sciences center that educates future doctors, scientists and nurses; conducts biomedical and clinical research; and runs clinical trials while providing health‑care services through its graduate schools and the ForHealth Consulting and MassBiologics divisions. ForHealth Consulting offers care management and consulting to improve care delivery and health policy for government agencies, nonprofits and health care organizations. MassBiologics develops and produces vaccines, plasma derivatives and monoclonal antibodies at an FDA‑licensed nonprofit facility. The school’s goal is to advance medicine by training leaders, conducting collaborative research and translating discoveries into practical health solutions that raise health outcomes for families and communities.

Company size: 5,001-10,000
Company stage: Grant
Total funding: $182.6M
Headquarters: Worcester, MA
Founded: 1962

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