Supply Chain Purchasing Analyst

Description

Monday-Friday

8:00am-4:30pm

JOB SUMMARY:

Responsible for the operation of the procurement function of the department. Maintains the computerized materials management system. Assists Supply Chain Director and Manager as necessary.

EDUCATION, CREDENTIALS & EXPERIENCE REQUIREMENTS:

• High school diploma required.
• Minimum of three (3) years of experience in purchasing or procurement required.
• At least one (1) year of experience with the procurement function in the healthcare environment preferred.
• Associate’s degree in Business, Supply Chain, or related field preferred.
• Experience with inventory management is preferred.
• Experience with Cerner preferred.

GENERAL REQUIREMENTS:

• Performs all job responsibilities in alignment with the mission and vision of the organization.
• Performs other duties as required and completes all job functions as per departmental policies and procedures.
• Maintains current knowledge in present areas of responsibility (i.e., self-education, attends ongoing educational programs).
• Attends staff meetings and completes mandatory in-services and requirements and competency evaluations on time.
• Wears protective clothing and equipment as appropriate.

GENERAL SKILLS:

• Ability to communicate effectively in English, both verbally and in writing.
• Additional languages preferred.
• Strong written and verbal skills.
• Basic Computer Skills

WORKING CONDITIONS:

• General environment: Works in a well-lighted, air-conditioned area, with moderate noise levels.
• May be exposed to high noise levels and bright lights.
• May be exposed to limited hazardous substances or body fluids, or infectious organisms.
• May be required to change from one task to another or different nature without loss of efficiency or composure.
• Periods of high stress and fluctuating workloads may occur.
• May be scheduled as needed including overtime.

PHYSICAL REQUIREMENTS & DEMANDS:

• Have near normal hearing: Hear alarms/telephone/normal speaking voice.
• Have near normal vision: Clarity of vision (both near and far), ability to distinguish colors.
• Have good manual dexterity.
• Have good eye-hand foot coordination.
• Ability to perform repetitive tasks/motion.
• Continuously within shift (67-100%): Standing, Walking.
• Frequently within shift (34-66%): Bending/Stooping, Pushing/Pulling, Lift/carry up to 20lbs, Lift/carry greater than 20 lbs. with assistance.
• Occasionally within shift (1-33%): Sitting, Climbing, Twist at waist, Lift/Carry greater than 50 lbs. with assistance, Reaching above shoulder.

MISSION STATEMENT:

QUALITY HEALTHCARE: In our continuing effort to enhance the quality of life for the communities we serve, the Hospital Authority of Miller County is committed to the delivery of superior, safe, cost-effective healthcare through the provisions of education prevention, diagnosis and treatment.

JOB SPECIFIC COMPETENCIES:

• Reviews and checks for accuracy, specification and need and processes all approved orders and requisitions.
• Places orders with distributors utilizing phone, email, online order entry, automatic order entry, or EDI.
• Verifies all packing slips against purchase orders to ensure accuracy and receives good through the computerized materials management system.
• Interfaces with Accounts Payable where price discrepancies exist between the purchase order and invoice.
• Reports all major or consistent price discrepancies.
• Coordinates product returns with vendors.
• Assists with solicitation of bids, review of pertinent data, and negotiations.
• Assists with updates and maintenance of PAR level system.
• Interfaces directly with department managers in relation to procurement to establish specifications and need.
• Communicates with all departments in relation to requisitions and orders that are in progress.
• Maintains computer hardware and software in a manner that ensures proper and accurate operation.
• Inputs and updates received items into expiration date tracking.
• Communicates recalls to impacted departments and ensure follow-up and reporting.
• Tracks and reports quality measures monthly.
• Reviews backorders and expedites these orders.
• Evaluates Supply Chain processes, policies, and procedures to make recommendations to Supply Chain Director for increased efficiency.
• Maintains an accurate filing system of purchase orders.
• Updates, catalogs, price lists and product vendor files as needed.
• Interfaces directly with sales representatives to ensure price competition and accuracy are achieved.
• Combines all orders by vendor to ensure that orders are placed in the most efficient manner.
• Assists vendors with Vendormate login if needed.
• Assist with warehouse organization and space optimization, while also updating Supply Chain computer system.
• Assist with inventory preparation and optimization.
• Provides support for the receiving functions within Supply Chain as needed.
• Requires minimal supervision in performance of job duties; is a self-starter.
• Prioritize responsibilities to ensure completion of duties and adherence to deadlines.
• Helps to complete tasks in the Supply Chain Department that are not within the job description. Renders self- available, when responsibilities have been met, to assist in areas that may require assistance within the department.
• Performs additional tasks as assigned.

PROFESSIONAL REQUIREMENTS:

• Follows Code of Conduct policy.
• Adheres to dress code; appearance is neat and clean.
• Completes annual educational requirements.
• Maintains regulatory requirements.
• Maintains patient confidentiality at all times.
• Reports to work on time and as scheduled; completes work within designated time.
• Wears identification when on duty; uses computerized time clock system correctly.
• Completes in-services and returns in a timely fashion.
• Attends annual review and/or skills fair and department in-services, as scheduled.
• Attempts to end conversations and other interactions in a positive manner; leaves others with a good impression of the Hospital Authority of Miller County and its employees.
• Complies with all organizational policies regarding ethical business practices.
• Communicates the mission statement of the organization.

GUEST RELATIONS STANDARDS:

(All guest relation violations are subject to disciplinary action up to and including termination):

• Always treat others in a friendly, helpful manner.
• Refers co-workers to proper sources when unable to provide an answer.
• Interacts with others in a professional and friendly manner.
• Takes interest in others and always gives full cooperation to fellow workers.
• Always maintains an open line of communication with other departments.
• Thoroughly familiar with the hospital and the services it offers.

OTHER:

• Responsibility to Report: It is the responsibility of every employee of HAMC to comply with federal, state and local laws and regulations, as well as, HAMC Policies and Procedures. Every employee is help accountable to participate in, comply with and report concerns to his or her supervisor or the Compliance Officer if illegal or unethical behavior is suspected.
• As an employee of HAMC, you have been granted user access to applicable ePHI systems based on your position. This user or role-based access is intended to give you the minimum necessary access to perform your job function(s) only and should be used only as applicable.

OTHER DUTIES:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.