Events Coordinator 3

Special Instructions to Applicants

This is a one-year contract appointment with potential for renewal up to three years.

Department Summary

UCLA Architecture and Urban Design is a champion of ideas and their articulate expression. Our exceptional faculty teach students to engage the world around them, to see ideas as opportunities for reflection and imagination, and to leverage design and writing as productive forms of response. These ideas are grounded in a critical engagement with the history and theory of architecture and the future contingencies of contemporary culture. Through rigorous inquiry, we interrogate contemporary urban issues and propose possible futures with equal measures of expertise, optimism, and vision.
Position Summary

Join UCLA Architecture and Urban Design and help deliver engaging summer learning experiences through TeenArch, TeenArch Remote, and JumpStart. As the Events Coordinator 3, you will coordinate lectures, webinars, field trips, studio reviews, and special presentations across in-person and remote programs. This part-time (50%) contract position offers the opportunity to combine event coordination, participant service, and creative problem-solving in a collaborative academic environment. Working with the Director of Summer Programs, you will coordinate schedules, venues, technology, vendors, and event materials while providing work direction to event support staff and volunteers. You will help create accessible, welcoming experiences for students, families, speakers, and guests, while supporting outreach, program communications, applications, enrollment, purchasing, and expense tracking. Bring your organizational skills, sound judgment, and attention to detail to a team that connects students with architectural ideas, exploration, and design.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Two or more years Experience coordinating complex event operations and related program logistics in a university or similar setting. (Required)

Two or more years Experience providing work direction to event support staff or volunteers, coordinating venue operations, and resolving participant or guest concerns. (Required)

Two or more years Experience supporting multi-week summer programs or events delivered in person, remotely, or in hybrid formats. (Preferred)

Specialized knowledge of event logistics and the ability to coordinate lectures, webinars, field trips, studio reviews, and onboarding activities. (Required)

Leadership skills to direct, mentor, and motivate event support staff and volunteers, assign tasks, and monitor work performance during events. (Required)

Strong organizational skills for managing schedules, documentation, competing priorities, and recurring event activities while maintaining accurate records and handling confidential student information appropriately. (Required)

Strong interpersonal, written, and verbal communication skills for working with students, families, staff, faculty, speakers, vendors, and campus and external partners. (Required)

Ability to exercise sound judgment, adapt established procedures to specialized event needs, and resolve difficult or sensitive participant concerns. (Required)

Ability to coordinate venue setup, audiovisual and technology support, event resources, and vendor relationships across multiple teams, including collecting quotations and processing invoices through established procedures. (Required)

Ability to implement established event accessibility and safety protocols and coordinate with the appropriate campus offices. (Required)

Ability to coordinate outreach, manage correspondence, and collaborate across departments. (Required)

Ability to evaluate event workflows and operational trends and recommend practical improvements to procedures, scheduling, and resource coordination. (Required)

Experience with marketing support, website content updates, and promotional materials. (Preferred)

Budget tracking and financial documentation skills. (Preferred)

Proficiency with Google Drive and Microsoft Office, including the ability to use Excel formulas and pivot tables. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

High School Diploma or equivalent certification, experience, or training (Required)

Bachelor's Degree in Architecture, Education, Events Management, or a related field. (Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Clery Act: The position is a designated CSA (Campus Security Authority) under Clery Act requirements.

Schedule

8:00 am to 5:00 pm
Union/Policy Covered

99-Policy Covered
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Events%20Coordinator%203%20(41275896)