Administrative Manager/Full Charge Bookkeeper

Job Description

We are seeking a self-motivated, detail-oriented individual to fill the role ofAdministrative Manager/Full Charge Bookkeeper. This position is a full charge position, handling all facets of our Accounting department including Human Resource functions. The candidate must be well versed in QuickBooks and must possess a solid understanding of bookkeeping and accounting principles. They must be organized, productive, and able to multi-task in order to meet deadlines. The candidate will need the ability to communicate both verbally and in writing and must be able to work autonomously.

Qualifications

• Accounts Receivable - including daily receipts & invoicing, statement preparation, past due reporting and maintaining customer records. Communication of customer aging reports to both customer service & sales teams.
• Accounts Payable - weekly payment processing and reconciliation of vendor PO, RMAs, credits by collaborating with shipping personnel.
• Bank and credit card reconciliations for all accounts
• Bi-Weekly payroll processing, experience with ADP systems is a plus.
• Assure the proper administration, processing, and taxability of all fixed/voluntary deductions and benefits programs including Health, Dental, Vision Insurance and IRA Plan.
• Ability to perform and understand our omnichannel sales systems as well as inventory management program for weekly inventory reporting.
• Administration of employee expense reimbursement policy including monthly reconciliation of employee credit cards and expense reports.
• Management of office supply inventory
• Collaboration with external CPA for annual tax preparation and regular financial reporting.
• Performs other related duties as directed

Additional Information

• Bachelor’s degree in accounting required
• Expert in Intuit QuickBooks
• Extensive knowledge in GAAP, Payroll & Human Resources
• Minimum 2-3yrs full-charge bookkeeping experience
• Previous work experience in managerial role and human resources
• Proficiency in Microsoft Office, especially Excel
• Strong verbal & written communication skills
• High-energy and ability to adapt to change
• Ability to interface professionally with staff and external contacts
• Proven ability to maintain confidentiality
• Strong organizational skills, attention to detail and accuracy

All your information will be kept confidential according to EEO guidelines.